Healthcare Orders Coordinator & Admin Pro

AccordCare; Vero Beach (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

AccordCare & Family of Companies in Florida is seeking an Orders Management Coordinator and Administrative Assistant to join our Operations team. This dual-role combines handling physician orders, certifications, and F2F documentation with administrative support to keep daily operations running smoothly.

You will work with EMR/EHR systems, ensure Medicare compliance, and prepare reports for leadership while delivering professional, organized service in a fast-paced healthcare environment.

Qualifications

• Experience in Home Health
• Knowledge of Medicare documentation
• 1-2 years Administrative or office experience
• Ability to multitask and prioritize
• Strong attention to detail
• Excellent communication and organizational skills
• Strong Microsoft Office skills (Word, Excel, Outlook)
• Professional phone etiquette
• High School Diploma or GED

Responsibilities

• Process, track, and manage Physician Orders, 485 Certifications, Re-Certifications, and Face-to-Face (F2F) documentation.
• Manage physician orders through EMR/EHR systems and physician portals.
• Review documentation for accuracy, signatures, dates, and Medicare compliance.
• Upload and maintain complete patient records in the EMR.
• Monitor outstanding orders and follow up with physician offices to obtain signed documentation.
• Maintain accurate physician contact information.
• Generate order reports and provide status updates to leadership.
• Work closely with Clinical Resource Managers, Home Health Liaisons, and Administrators.
• Support Medicare compliance, ACHC standards, audits, and survey readiness.
• Identify process improvements to increase efficiency and reduce reimbursement delays.
• Provide administrative support to leadership and office staff.
• Answer phones and direct calls professionally.
• Greet visitors and maintain a professional office environment.
• Manage filing, scanning, faxing, correspondence, and document organization.
• Assist with calendars, meetings, reports, and data entry.
• Maintain office supplies and administrative records.
• Support special projects and daily office operations.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Microsoft Office

Professional phone etiquette

Education

High School Diploma or GED

Associate's degree

Tools

EMR/EHR systems

Physician portals

Medicare documentation

Job description

AccordCare & Family of Companies in Florida is seeking an Orders Management Coordinator and Administrative Assistant to join our Operations team. This dual-role combines handling physician orders, certifications, and F2F documentation with administrative support to keep daily operations running smoothly.

You will work with EMR/EHR systems, ensure Medicare compliance, and prepare reports for leadership while delivering professional, organized service in a fast-paced healthcare environment.