Healthcare Office Operations Manager

Wheeling Hospital, Inc.; Wheeling (WV); On-site; USD 52,000 - 68,000; Full time

Job summary

WH Wheeling Hospital Inc. is seeking an Office Manager to organize and coordinate daily operations for the Emergency Medicine/Hospital Medicine/Intensivist departments. The role supports physicians, APPs, and department leaders, while handling records, special projects, and cross-site coordination.

The position requires a high school diploma and at least two years of healthcare administration experience; an associates degree is preferred. Strong organizational and EMR skills are essential.

Qualifications

• High school diploma or equivalent is required.
• Two years of administrative or healthcare administrative experience.
• Associates Degree is preferred.
• Two years of medical office administrative experience is expected.

Responsibilities

• Answers telephones, screens calls, and provides information as needed.
• Maintains up-to-date phone log and coordinates meetings.
• Manages EMR-related queries and department records.
• Processes WorkDay invoices and payroll-related tasks.
• Coordinates travel, conferences, and provider onboarding.
• Prepares reports and dashboards for Medical Director and administrators.

Skills

Administrative experience

Microsoft Office proficiency

Communication skills

Education

High school diploma or equivalent

Associates Degree

Tools

EMR

Job description

WH Wheeling Hospital Inc. is seeking an Office Manager to organize and coordinate daily operations for the Emergency Medicine/Hospital Medicine/Intensivist departments. The role supports physicians, APPs, and department leaders, while handling records, special projects, and cross-site coordination.

The position requires a high school diploma and at least two years of healthcare administration experience; an associates degree is preferred. Strong organizational and EMR skills are essential.