Healthcare Office Manager – Pediatrics | Competitive Pay + Benefits

Advanced Pediatric Associates, LLP.; Centennial, Northern (CO, KY); Hybrid; USD 63,000 - 85,000; Full time

Benefits offered by this job

PTO from date of hire

401(k) retirement plan

Medical, Dental, and Vision insurance

Life, AD&D, Long-Term Disability, and

EAP

Day shift schedule

Professional, family-friendly work env

Job summary

Advanced Pediatric Associates, LLP. seeks an Office Manager to oversee daily operations across three pediatric clinical sites, ensuring efficient workflows, staff support, and an excellent patient experience.

You will supervise administrative and clinical staff, coordinate with centralized teams including HR, IT, Referrals, Call Center, and Patient Business Office, and manage inventory, quality initiatives, and HIPAA compliance. A bachelor's degree is preferred.

Qualifications

• Healthcare office management experience.
• Strong leadership and communication skills.
• Proficiency with EHR systems.

Responsibilities

• Oversee daily operations across three pediatric clinical sites.
• Supervise administrative and clinical support staff.
• Coordinate with HR, IT, Referrals, Call Center, and Patient Business Office.
• Manage inventory, quality initiatives, and HIPAA compliance.
• Drive process improvements and ensure excellent patient experience.

Skills

Healthcare office management

Leadership

Communication skills

EHR systems proficiency

Education

Bachelor's degree preferred

Tools

EHR systems

Job description

Description

The Office Manager oversees daily operations across three pediatric clinical sites, ensuring efficient workflows, strong staff support, and an excellent patient experience. This role leads administrative and clinical support staff, supports providers, and collaborates with centralized teams including HR, IT, Referrals, Call Center, and Patient Business Office, Responsibilities include staff supervision, inventory oversight, quality initiatives, customer service, process improvement, and strict compliance with HIPAA and confidentiality standards. Candidates must have healthcare office management experience, strong leadership and communication skills, and proficiency with EHR systems. Pediatric experience and a bachelor's degree are preferred.

Pay Range

$62,500 - $85,000 annually

Compensation based on experience and qualifications.

Benefits Snapshot

• PTO from date of hire
• 401(k) retirement plan
• Medical, Dental, and Vision insurance
• Life, AD&D, Long-Term Disability, and Accident insurance
• Employee Assistance Program (EAP)
• Day shift schedule
• Professional, family-friendly work environment

Preferred Qualifications

• Hands-on pediatric vaccine management (commercial & VFC)
• Vaccine ordering, inventory control, counts, reconciliation, and returns
• Knowledge of VFC & commercial vaccine regulations, storage, documentation, and compliance
• Ability to manage clinical, medication, and office supply inventories, including ordering and vendor coordination
• Strong attention to detail and accurate record-keeping
• Experience in a pediatric or primary care office

Advanced Pediatrics is an equal opportunity employer and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.