Healthcare Office Manager Assistant (Payroll & HR)

ClearView Healthcare Management; Madisonville (KY); On-site; USD 38,000 - 54,000; Full time

Job summary

Madisonville Health & Rehabilitation in Kentucky is seeking an Assistant Business Office Manager to support payroll, resident accounts, deposits, and administrative tasks within the business office.

The role requires a high school diploma or GED, at least one year of supervisory experience, and strong MS Office skills. Candidates should demonstrate confidentiality, professionalism, and excellent customer service in a healthcare environment.

Qualifications

• High school diploma or GED required or equivalent related work experience.
• Minimum one year of management/supervisory experience preferred.
• Effective verbal and written English communication skills.
• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, PowerPoint and Outlook, Internet, and Intranet navigation.
• Highest level of professionalism with the ability to maintain confidentiality.
• Strong analytical and problem-solving skills.
• Excellent customer service, personal and over-the-phone.
• Some HR and payroll experience is a plus

Responsibilities

• Assist in management duties including hiring, training and developing, coaching and counseling, and terminating department staff as needed.
• May perform payroll input and hours calculation, answer phones, process deposits and payments, and typing tasks.
• Support Business Office Manager and consultants in planning all Business Office functions across departments.
• Monitor day-to-day operation of the Business Office to set priorities and manage records, budgets, or supplies.
• Fill in as Business Office Manager as needed with limited or full authority.
• Support with state, federal, and company standards, including alerting management to potential non-compliance and preparing correction plans.
• Make bank deposits as requested.
• Assist with end-of-month packet procedures including cash receipts, resident accounts, bank reconciliation, and allocation of interest.
• Maintain accuracy and efficiency in all work.
• Prepare disbursement checks for expenditures approved by the Administrator.
• Engage in other special projects and duties as assigned.

Skills

Verbal & written English communication

Customer service

Analytical & problem solving

Professionalism & confidentiality

Organizational skills

Leadership & supervision

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Internet

Intranet navigation

Job description

Madisonville Health & Rehabilitation in Kentucky is seeking an Assistant Business Office Manager to support payroll, resident accounts, deposits, and administrative tasks within the business office.

The role requires a high school diploma or GED, at least one year of supervisory experience, and strong MS Office skills. Candidates should demonstrate confidentiality, professionalism, and excellent customer service in a healthcare environment.