Assistant Business Office Manager (ABOM)

ClearView Healthcare Management; Madisonville (KY); On-site; USD 38,000 - 54,000; Full time

Job summary

Madisonville Health & Rehabilitation in Kentucky is seeking an Assistant Business Office Manager to support payroll, resident accounts, deposits, and administrative tasks within the business office.

The role requires a high school diploma or GED, at least one year of supervisory experience, and strong MS Office skills. Candidates should demonstrate confidentiality, professionalism, and excellent customer service in a healthcare environment.

Qualifications

• High school diploma or GED required or equivalent related work experience.
• Minimum one year of management/supervisory experience preferred.
• Effective verbal and written English communication skills.
• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, PowerPoint and Outlook, Internet, and Intranet navigation.
• Highest level of professionalism with the ability to maintain confidentiality.
• Strong analytical and problem-solving skills.
• Excellent customer service, personal and over-the-phone.
• Some HR and payroll experience is a plus

Responsibilities

• Assist in management duties including hiring, training and developing, coaching and counseling, and terminating department staff as needed.
• May perform payroll input and hours calculation, answer phones, process deposits and payments, and typing tasks.
• Support Business Office Manager and consultants in planning all Business Office functions across departments.
• Monitor day-to-day operation of the Business Office to set priorities and manage records, budgets, or supplies.
• Fill in as Business Office Manager as needed with limited or full authority.
• Support with state, federal, and company standards, including alerting management to potential non-compliance and preparing correction plans.
• Make bank deposits as requested.
• Assist with end-of-month packet procedures including cash receipts, resident accounts, bank reconciliation, and allocation of interest.
• Maintain accuracy and efficiency in all work.
• Prepare disbursement checks for expenditures approved by the Administrator.
• Engage in other special projects and duties as assigned.

Skills

Verbal & written English communication

Customer service

Analytical & problem solving

Professionalism & confidentiality

Organizational skills

Leadership & supervision

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Internet

Intranet navigation

Job description

Madisonville Health and Rehabilitation is seeking an Assistant Business Office Manager!

Madisonville Health & Rehabilitation is excited to welcome an Assistant Business Office Manager to our dedicated team! This is a great opportunity for an organized, detail-oriented professional who enjoys working with people and helping keep the day-to-day business operations of a healthcare center running smoothly.

At Madisonville, we value teamwork, communication, and creating a workplace where every team member feels respected and appreciated. In this role, you’ll have the opportunity to support important business office functions while working alongside a team that is committed to providing exceptional care and service to our residents.

If you’re looking for a rewarding position where your organizational skills, professionalism, and attention to detail can make a real difference, we’d love to have you on our team.

Essential Duties & Responsibilities

• Assist in management duties including, but not limited to, hiring, training and developing, coaching and counseling, and terminating department staff, as deemed necessary.


• May perform or assist with the performance of payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, and typing.


• Work with or support the Business Office Manager and consultants in planning all aspects of Business Office functions to include interface with all other disciplines and departments.


• May assist the Business Office Manager in monitoring the day-to-day operation of the Business Office to establish priorities and manage records, budgets, or supplies.


• Fill in as Business Office Manager as needed with limited or full authority, as needed.


• Support and assist the Business Office Manager with State, Federal, and Company standards, including alerting management to potential non-compliance issues and the preparation of correction plans.


• Make bank deposits, as requested.


• Assist with end-of-month packet procedures such as cash receipts including Resident Accounts, bank reconciliation, preparation of Resident Trust Fund Accounts for closing, and allocation of interest to the proper accounts.


• Maintain accuracy and efficiency in all work performed.


• Prepare disbursement checks for payment of expenditures approved by the Administrator.


• Other special projects and duties, as assigned.

Job Requirements

• High school diploma or GED required or equivalent related work experience.


• Minimum of one (1) year management/supervisory experience preferred.


• Effective verbal and written English communication skills.


• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, PowerPoint and Outlook, Internet, and Intranet navigation.


• Highest level of professionalism with the ability to maintain confidentiality.


• Strong analytical and problem-solving skills.


• Excellent Customer Service, personal and over-the-phone


• Some HR and Payroll experience is a plus

EQUAL OPPORTUNITY EMPLOYER

The Facility is an equal-opportunity employer. The Facility does not discriminate based on race, color, religion, sex, handicap, disability, age, marital status, sexual orientation, national origin, veteran status, or any other characteristic(s) protected by federal, state, and local laws. The Facility will also make reasonable accommodations for qualified individuals with disabilities should a request for an accommodation be made. A key part of this policy is to provide equal employment opportunity regarding all terms and conditions of employment and in all aspects of a person's relationship with the Facility including recruitment, hiring, promotions, upgrading positions, conditions of employment, compensation, training, benefits, transfers, discipline, and termination of employment.