Healthcare Office Admin: Scheduling, Compliance & Patient Care

Fusion Wellness & Femina Physical Therapy; Beverly Hills (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Fusion Wellness & Femina Physical Therapy is seeking an organized Office Administrator to oversee daily administrative operations across multiple clinic locations. You will manage scheduling, billing inquiries, HIPAA compliance, and support a growing team to deliver exceptional patient service.

The role requires 3–5 years of healthcare office experience, strong communication and leadership skills, and proficiency with Mac computers and Google Workspace.

Qualifications

• Associate’s or Bachelor’s degree preferred.
• 3–5 years of office experience, preferably in healthcare.
• Knowledge of medical terminology, billing, and insurance processes preferred.
• Strong leadership, organizational, and communication skills.
• Accurate data entry and attention to detail.
• Experience with EHR or practice management software.
• Proficiency with Mac computers and Google Workspace.

Responsibilities

• Oversee daily office operations and ensure policy adherence.
• Maintain patient records and HIPAA compliance.
• Develop systems to improve office efficiency and workflow.
• Manage patient billing inquiries and payment processing.
• Coordinate scheduling with clinical staff and vendors.
• Support non-clinical tasks like preparing supplies and events.
• Assist with safety reporting and incident documentation.

Skills

Healthcare admin

Organizational skills

Communication

Leadership

Multitasking

Attention to detail

Education

Associate's degree

Bachelor's degree

Tools

Google Workspace

EHR software

Mac systems

Job description

Fusion Wellness & Femina Physical Therapy is seeking an organized Office Administrator to oversee daily administrative operations across multiple clinic locations. You will manage scheduling, billing inquiries, HIPAA compliance, and support a growing team to deliver exceptional patient service.

The role requires 3–5 years of healthcare office experience, strong communication and leadership skills, and proficiency with Mac computers and Google Workspace.