Healthcare Liaison & Administrative Coordinator

Circle the City; Mesa (AZ); On-site; USD 43,000 - 55,000; Full time

Job summary

Circle the City in Mesa, AZ is seeking a Health Unit Coordinator to act as a liaison between patients and staff. You will manage patient records, schedule appointments, and coordinate referrals, while ensuring HIPAA compliance and accurate documentation.

Responsibilities also include handling communications, managing the transportation calendar, and supporting discharge planning with case managers, all within a fast-paced healthcare environment.

Qualifications

• Experience as Health Unit Coordinator or similar admin role in healthcare preferred.
• Familiar with medical terminology and HIPAA regulations.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to multi-task in fast-paced settings.
• Comfortable with EMR and standard office software (MS Office).

Responsibilities

• Maintain patient records in an organized, confidential manner.
• Create in-house appointments for all admitted patients.
• Answer calls and direct communications promptly and professionally.
• Receive and distribute lab and radiology messages/results.
• Coordinate referrals between providers to ensure timely appointments.
• Process prior authorizations with insurance companies.
• Schedule procedures and inform patients accordingly.
• Manage transportation calendar and schedules for the Medical Van Driver.
• Assist with discharge paperwork in coordination with case managers.
• Prepare and distribute daily/monthly unit reports and logs.
• Maintain supplies and equipment; ensure regulatory compliance.
• Provide general administrative support as needed.

Skills

HIPAA regulations

Medical terminology

Exceptional communication

Organization & multitasking

EMR software familiarity

Microsoft Office

Education

High school diploma

Tools

EMR systems

Microsoft Office

Job description

Circle the City in Mesa, AZ is seeking a Health Unit Coordinator to act as a liaison between patients and staff. You will manage patient records, schedule appointments, and coordinate referrals, while ensuring HIPAA compliance and accurate documentation.

Responsibilities also include handling communications, managing the transportation calendar, and supporting discharge planning with case managers, all within a fast-paced healthcare environment.