Healthcare Legal Assistant – Fast-Paced, Detail-Driven

Insight; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Insight Hospital and Medical Center Chicago is seeking a detail-oriented Legal Assistant to support the Legal Department. Under general supervision, you will prepare correspondence and legal documents, coordinate meetings, maintain confidential files, and track deadlines to ensure timely delivery.

You will work closely with attorneys and department leadership, manage multiple priorities in a fast-paced healthcare environment, uphold HIPAA and confidentiality standards, and help streamline

Qualifications

• High school diploma or equivalent. Strong English written and verbal communication.
• Administrative, legal support or office experience preferred.
• Proficiency in Microsoft Office Suite (Word/Outlook/Excel/PowerPoint).
• Ability to handle confidential information with discretion.
• Excellent organization, interpersonal and follow-through skills.
• Ability to manage multiple assignments and meet deadlines.

Responsibilities

• Provides administrative and legal support to attorneys and designated department members.
• Prepares, formats, proofs, and distributes legal documents and correspondence.
• Maintains organized electronic and physical files related to contracts and litigation.
• Receives and tracks incoming legal notices, subpoenas and records requests.
• Maintains calendars and schedules meetings, conferencing and related materials.
• Coordinates meeting logistics and distributes minutes and documents.
• Tracks deadlines and follow-up items for timely completion.
• Assists with collecting and organizing documentation for litigation and investigations.
• Coordinates with HR, Compliance, Risk, Finance and administration to obtain required information.
• Supports contract administration and monitoring of approvals and renewals.
• Screens and directs calls, emails and visitors to the legal department.
• Maintains confidentiality of privileged communications and sensitive information.
• Assists with basic legal research and document preparation as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Confidentiality

Professionalism

Independent work

Education

Associate or bachelor's degree in paralegal studies or related field

Tools

Microsoft Office Suite

Electronic document management

Job description

Insight Hospital and Medical Center Chicago is seeking a detail-oriented Legal Assistant to support the Legal Department. Under general supervision, you will prepare correspondence and legal documents, coordinate meetings, maintain confidential files, and track deadlines to ensure timely delivery.

You will work closely with attorneys and department leadership, manage multiple priorities in a fast-paced healthcare environment, uphold HIPAA and confidentiality standards, and help streamline