Healthcare Executive Assistant

TEEMA; Phoenix (AZ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive base salary

On-site collaboration in Phoenix

Job summary

A dynamic solutions group is seeking a professional in Phoenix, AZ, to manage executive schedules and provide support for effective team communications. In this role, you will coordinate meetings, prepare crucial documents, and assist in the onboarding of new hires. The ideal candidate thrives in dynamic environments and is focused on professional growth. You will contribute to a culture of winning and continuous improvement, ensuring the effectiveness of executive operations, all while working closely with a dedicated team.

Qualifications

• Experience in maintaining confidentiality and information security.
• Ability to manage complicated schedules and executive priorities.
• Skills in tracking performance metrics and preparing reports.
• Assist in travel planning and expense reporting.

Responsibilities

• Coordinate executive schedules and manage calendars.
• Prepare briefing documents and presentations for meetings.
• Support onboarding and professional development of staff.
• Prepare and edit briefing documents, reports, and presentations for leadership meetings.
• Act as point of contact between executives and internal teams for project updates.
• Coordinate cross-functional communications to ensure timely decision-making.
• Assist in implementing process improvements to increase efficiency and measurable results.
• Handle travel arrangements and itineraries with attention to cost and efficiency.
• Assist in onboarding new hires and supporting professional development activities.
• Monitor inbox and respond to routine inquiries with professional, data-driven updates.
• Support event planning and internal communications to boost visibility of objectives.
• Prepare and manage expense reports and budget tracking for executive actions.

Skills

Confidential file management

Advanced calendar management

Pipeline tracking

Document preparation and editing

Cross-functional communication

Process improvement

Travel planning

Professional communication

Event planning support

Tools

Microsoft Office

Job description

You’re the kind of person who is always looking to learn. You want to grow into something greater and you’re looking for an employer encourages and supports your professional development. TEEMA promotes advancement and rewards our employees based on individual performance and merit. Sure you’ll have exposure to the team, but all of our people are accountable for their success. Competitive and focused, our team is on a mission to deliver excellence. We also know that this can only be accomplished by supporting our employee growth and development. By providing frequent feedback and consistently measuring progress, we’ve discovered the recipe for success that’s delivered year over year growth since our first year of business. This a culture of winning. At TEEMA we breed winners.

Responsibilities

• Coordinate executive schedules and manage calendars to optimize daily priorities.
• Maintain confidential files and manage information security practices for executive data.
• Support pipeline tracking and territory-based reporting to measure progress toward targets.
• Prepare and edit briefing documents, reports, and presentations for leadership meetings.
• Act as point of contact between executives and internal teams for project updates.
• Coordinate cross-functional communications to ensure timely decision-making.
• Assist in implementing process improvements to increase efficiency and measurable results.
• Handle travel arrangements and itineraries with attention to cost and efficiency.
• Assist in onboarding new hires and supporting professional development activities.
• Monitor inbox and respond to routine inquiries with professional, data-driven updates.
• Support event planning and internal communications to boost visibility of objectives.
• Prepare and manage expense reports and budget tracking for executive actions.

Experience/Qualifications

• Maintain confidential files and information security practices.
• Advanced calendar management and prioritization for executives.
• Pipeline tracking and territory-based performance reporting.
• Prepare, edit, and summarize briefing documents and decks.
• Coordinate cross-functional communications for timely decisions.
• Assist process improvement initiatives to boost efficiency and results.
• Serve as liaison between executives and internal teams on updates.
• Plan travel and itineraries with cost and efficiency considerations.
• Manage inbox, respond to routine inquiries with data-driven updates.
• Support onboarding and professional development activities.
• Assist event planning and internal communications for objective visibility.

What’s in it for you? (Salary, Commissions & Benefits)

• On-site role based in Phoenix, AZ — collaborate face-to-face with your team in our Phoenix office
• Competitive base salary as the core of your compensation package