Healthcare Exec Admin & Calendar Lead (Hybrid)

Addison Group; Chicago (IL); Hybrid; USD 77,366,000 - 91,693,000; Part time

Benefits offered by this job

Long-term/permanent employment

Exposure to specialized department

Variety of responsibilities

Collaborative healthcare environment

Job summary

Addison Group is seeking a Senior Administrative Assistant in Chicago, IL to provide high-level support to physicians and department leadership in a fast-paced hospital setting. The role focuses on calendar management, meeting coordination, scheduling, travel arrangements, and project support.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable handling multiple priorities for two physicians, with strong communication across internal teams.

Qualifications

• 3+ years of administrative support in a professional setting.
• Strong calendar management and high-volume scheduling.
• Experience supporting multiple leaders and physicians.
• Healthcare or academic medical experience is a plus.
• Advanced Outlook proficiency with complex calendars.
• Proficient in Word, Excel, and PowerPoint.
• Experience with Concur or similar expense systems.
• Strong written and verbal communication.
• Excellent organization and time management.
• Able to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for multiple physicians and leadership.
• Coordinate high volumes of meetings and resolve scheduling conflicts.
• Arrange travel plans and itineraries.
• Process expense reports and department expenses.
• Coordinate conference rooms and meeting spaces.
• Prepare agendas, presentations, and reports.
• Maintain department documents and contact lists.
• Assist with physician recruitment activities and travel.
• Support recurring department and team meetings.
• Maintain Excel trackers for schedules and operations.
• Communicate scheduling changes to stakeholders.
• Support research activities and grant-related tasks.
• Help organize materials for professional organizations.
• Manage multiple projects with deadlines.
• Identify opportunities to improve processes.
• Handle confidential information professionally.

Skills

Calendar management

High-volume scheduling

Support multiple leaders

Outlook proficiency

MS Office

Confidential info handling

Tools

Concur

Job description

Addison Group is seeking a Senior Administrative Assistant in Chicago, IL to provide high-level support to physicians and department leadership in a fast-paced hospital setting. The role focuses on calendar management, meeting coordination, scheduling, travel arrangements, and project support.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable handling multiple priorities for two physicians, with strong communication across internal teams.