Healthcare AP Specialist — Multi-Entity Ops & Vendors

DeliverIt Group; Sugar Land (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Bonus eligibility

Health insurance (medical, dental, and

Life & AD&D insurance

401(k)

Paid time off

Job summary

DeliverIt is seeking an Accounts Payable Specialist – Operations Support to manage day-to-day AP activities and support corporate operations from our Sugar Land headquarters. The role focuses on accurate invoicing, three-way matching, and vendor relationships within a multi-entity healthcare environment.

Ideal candidates have 2-3 years of AP experience, strong Excel and attention to detail, and the ability to coordinate across procurement, site leadership, and finance teams.

Qualifications

• Associate degree required.
• 2-3 years of accounts payable or bookkeeping experience.
• Strong Microsoft Excel skills.
• Strong attention to detail, math accuracy, and 10-key data entry skills.
• Working knowledge of three-way matching, W-9 / 1099 basics, and vendor reconciliation.
• Professional written and verbal communication skills.
• Ability to manage competing deadlines in a fast-paced, multi-entity environment.
• Authorized to work in the United States.

Responsibilities

• Own day-to-day accounts payable activities, including receiving, coding, entering, and processing vendor invoices.
• Ensure accurate general ledger coding by entity, department, and cost center.
• Perform three-way matching of purchase orders, receiving documentation, and vendor invoices.
• Research and resolve invoice discrepancies in partnership with procurement, vendors, and site leaders.
• Respond to vendor inquiries and maintain professional relationships with key vendors.
• Prepare and execute weekly ACH, wire, and check payment runs in accordance with company policies and approval requirements.
• Prepare and upload positive pay files and resolve exceptions as needed.
• Maintain accurate vendor master data, including W-9s, certificates of insurance, banking information, and other required documentation.
• Coordinate new vendor onboarding and verify required documentation before setup.
• Maintain accurate vendor records and ensure supporting documentation is organized and up to date.
• Process and reconcile pharmacy and healthcare-related vendor transactions, including wholesaler invoices, manufacturer rebates and chargebacks, cold-chain carrier billing, and clinical supply invoices.
• Research billing discrepancies

Skills

Excel

Attention to detail

10-key data entry

Vendor reconciliation

Communication skills

Education

Associate degree

Bachelor’s degree preferred

Tools

NetSuite

Sage

Accounting software

Job description

DeliverIt is seeking an Accounts Payable Specialist – Operations Support to manage day-to-day AP activities and support corporate operations from our Sugar Land headquarters. The role focuses on accurate invoicing, three-way matching, and vendor relationships within a multi-entity healthcare environment.

Ideal candidates have 2-3 years of AP experience, strong Excel and attention to detail, and the ability to coordinate across procurement, site leadership, and finance teams.