Healthcare Administrative Coordinator: Scheduling & Records

NeuLife; Clinton Charter Township (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

NeuLife Rehabilitation of Michigan is seeking an Administrative Coordinator to provide administrative and operational support to leadership and departments, coordinating clinical schedules, medical appointments, transportation, documentation, and records from admission through discharge. The role requires accuracy, strong communication, and the ability to collaborate across teams.

Proficiency with Microsoft Office and electronic medical records is preferred, along with the ability to manage

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred.
• Two+ years of administrative coordination, scheduling, healthcare, or related experience preferred.
• Experience with individuals with developmental disabilities, traumatic brain injuries, acquired brain injuries, or other catastrophic injuries preferred.
• Strong attention to detail and ability to organize and prioritize multiple assignments within established deadlines.

Responsibilities

• Greet visitors and provide front-office assistance.
• Answer, triage, and transfer incoming calls.
• Manage mail and accounts payable invoices in Bill.com.
• Record provider payments and maintain financial records.
• Coordinate routine vendor communications and issue escalation.
• Enter admissions, location changes, and discharges in PCC and update daily census.
• Coordinate clinical schedules and daily scheduling changes.
• Schedule medical appointments and coordinate transportation with teams and providers.
• Monitor documentation in PCC and follow up on missing records.

Skills

Administrative coordination

Scheduling

Communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Electronic Medical Records (EMR)

Job description

NeuLife Rehabilitation of Michigan is seeking an Administrative Coordinator to provide administrative and operational support to leadership and departments, coordinating clinical schedules, medical appointments, transportation, documentation, and records from admission through discharge. The role requires accuracy, strong communication, and the ability to collaborate across teams.

Proficiency with Microsoft Office and electronic medical records is preferred, along with the ability to manage