Healthcare Administrative Coordinator (PHI/HIPAA)

Seneca Nation Health System; Irving (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Seneca Nation Health System is seeking an administrative support professional to assist the supervisor and bridge staff with departmental processes. The role focuses on budgeting, record keeping, liaison work, and HIPAA compliance to ensure accurate, confidential operations.

Responsibilities include budget preparation, purchase orders, project coordination, and maintaining organized files while upholding SNHS values and trauma-informed care principles in day-to-day activities.

Qualifications

• High School Diploma or Equivalent.
• 2-year degree in Office Management/Business Administration or related field preferred.
• 3 years’ work experience in office management or related experience preferred.
• Experience in mental health facility, hospital, medical center, outpatient health care setting, or IHS/tribal health preferred.
• HIPAA and confidentiality familiarity.

Responsibilities

• Coordinates and expedites administrative functions for the department.
• Assists in preparation of budgets and reports; maintains budget books and monitors expenditures.
• Prepares purchase orders/check requests for approval through the department chain of command.
• Performs detailed work on assigned projects from beginning to end.
• Drafts correspondence for appropriate departmental signature.
• Maintains stock supplies and performs general medical office duties.
• Links new clients to the appropriate provider.
• Maintains and files documentation; follows department policies and procedures.

Skills

Office management

Problem solving

Customer service

Time management

Computer skills

Public speaking

Education

High School Diploma or Equivalent

2-year degree in Office Management/Business Administration

3 years’ work experience in office management

Job description

Seneca Nation Health System is seeking an administrative support professional to assist the supervisor and bridge staff with departmental processes. The role focuses on budgeting, record keeping, liaison work, and HIPAA compliance to ensure accurate, confidential operations.

Responsibilities include budget preparation, purchase orders, project coordination, and maintaining organized files while upholding SNHS values and trauma-informed care principles in day-to-day activities.