Healthcare Administrative Coordinator

Seneca Nation Health System; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Seneca Nation Health System in New York seeks an Administrative Support professional to assist the supervisor, help develop departmental procedures, and coordinate projects, records and budgeting in a health-care setting.

The role requires maintaining PHI under HIPAA, serving as liaison between staff and command, preparing timecards for dental staff weekly, and ensuring orderly office operations and patient-care support.

Qualifications

• High School Diploma or Equivalent required.
• 2-year degree in Office Management/Business Administration or related field preferred.
• 3 years’ work experience in office management or related experience preferred.
• Experience in mental health facility, hospital, medical center, outpatient health care setting, or IHS/tribal health preferred.

Responsibilities

• Coordinates and expedites administrative functions for the department.
• Assists in preparation of budgets and reports; maintains budget books and monitors expenditures.
• Prepares purchase orders/check requests for approval through the department chain of command.
• Performs detailed work on assigned projects from beginning to end.
• Drafts correspondence for appropriate departmental signature.
• Performs related work to facilitate the administrative functions for the department.
• Coordinates linkage between new clients to most appropriate provider.
• Organizes and maintains various files.
• Maintain policies and procedures for HIPAA, security standards, State and Federal laws and regulations.
• Maintains stock supplies and performs general medical office duties. Responsible for all general maintenance, housekeeping, material stocking, and cleaning as needed in order to maintain a clean and sanitary workplace for the delivery of patient care.
• Upholds and promotes the value and integrity of the SNHS mission statement.
• Provides care through a trauma-informed lens by incorporating key principles of safety, trustworthiness and collaboration.
• Participates and completes mandatory staff meetings, trainings, and in-services.
• Follows all policies and procedures of the department, SNHS, and Seneca Nation.
• Prioritizes patients in crisis with urgent issues and expedites linkage to a provider as necessary within departmental procedures.
• Serves as timekeeper for Dental staff and prepares timecards for submission weekly.

Education

High School Diploma or Equivalent

2-year degree in Office Management/Business Administration

Tools

Word processing

Spreadsheets

Job description

Seneca Nation Health System in New York seeks an Administrative Support professional to assist the supervisor, help develop departmental procedures, and coordinate projects, records and budgeting in a health-care setting.

The role requires maintaining PHI under HIPAA, serving as liaison between staff and command, preparing timecards for dental staff weekly, and ensuring orderly office operations and patient-care support.