HIPAA-Savvy Administrative & Operations Specialist

Seneca Health; Northern, New York (KY, NY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Seneca Nation Health System is seeking an administrative support professional to assist the department supervisor and help develop procedures. Responsibilities include budgeting, records, procurement, and HIPAA compliance to ensure a secure, efficient workflow in a health-care setting.

The role involves coordinating with providers to connect new clients to appropriate care, maintaining files, and ensuring a clean, compliant workplace while upholding SNHS mission and trauma-informed care

Qualifications

• High School Diploma or Equivalent required.
• 2-year degree in Office Management/Business Administration or related field preferred.
• 3 years’ work experience in office management or related experience preferred.
• Experience working in a mental health facility, hospital, medical center, outpatient health care setting, or Indian Health Service (IHS)/tribal health, preferred.
• Thorough knowledge of principles and practices of office management of personnel practices and supervision.
• Excellent customer service and interpersonal skills.

Responsibilities

• Coordinates and expedites administrative functions for the department.
• Assists in preparation of budgets and reports; maintains budget books and monitors expenditures.
• Prepares purchase orders/check requests for approval through the department chain of command.
• Performs detailed work on assigned projects from beginning to end.
• Drafts correspondence for appropriate departmental signature.
• Performs related work to facilitate the administrative functions for the department.
• Maintains stock supplies and performs general medical office duties.
• Upholds and promotes the Seneca Nation Health System’s mission statement.
• Follows SNHS policies and procedures and HIPAA, security standards, and legal regulations.

Skills

Office management

Problem solving

Customer service

Organization & time management

Computer proficiency

Public speaking

Education

2-year degree in Office Management/Business Administration

Job description

Seneca Nation Health System is seeking an administrative support professional to assist the department supervisor and help develop procedures. Responsibilities include budgeting, records, procurement, and HIPAA compliance to ensure a secure, efficient workflow in a health-care setting.

The role involves coordinating with providers to connect new clients to appropriate care, maintaining files, and ensuring a clean, compliant workplace while upholding SNHS mission and trauma-informed care