Healthcare Administrative Coordinator

NeuLife Rehabilitation; Michigan; On-site; USD 38,000 - 54,000; Full time

Job summary

NeuLife Rehabilitation of Michigan is seeking an Administrative Coordinator to join our team and support daily operations across front-office, scheduling, and records management. You will greet visitors, manage calls, process invoices in Bill.com, and maintain PCC records while coordinating admissions, discharges, and clinical scheduling with residential teams.

The role requires a high school diploma or equivalent (bachelor's preferred) and 2+ years in administrative coordination or healthcare,

Qualifications

• High school diploma or equivalent required; bachelor's degree preferred.
• 2+ years admin coordination, scheduling, healthcare or related experience preferred.
• Experience with individuals with developmental disabilities or brain injuries preferred.
• Proficiency in Microsoft Office and the ability to learn electronic medical record, scheduling, and other administrative systems.

Responsibilities

• Greet visitors and provide front-office support.
• Answer, triage, and transfer calls promptly.
• Manage mail and invoices in Bill.com; maintain PCC records.
• Record provider payments and track in financial spreadsheets.
• Coordinate admissions, discharges, and scheduling with teams and departments.
• Communicate scheduling changes to staff, providers, families, and stakeholders.
• Track prescription expiration dates and communicate needs to nursing and other departments.
• Process clinical documentation following CPT guidance and procedures.
• Maintain and audit PCC and other records; escalate issues as needed.
• Prepare and distribute weekly census information and routine communications.

Skills

Attention to detail

Communication skills

Customer service

Multitasking

Education

High school diploma or equivalent; bachelor's degree preferred

Tools

Microsoft Office

Bill.com

PointClickCare (PCC)

Job description

NeuLife Rehabilitation of Michigan is seeking an Administrative Coordinator to join our team and support daily operations across front-office, scheduling, and records management. You will greet visitors, manage calls, process invoices in Bill.com, and maintain PCC records while coordinating admissions, discharges, and clinical scheduling with residential teams.

The role requires a high school diploma or equivalent (bachelor's preferred) and 2+ years in administrative coordination or healthcare,