Healthcare Administrative Coordinator

Carle Health; Champaign (IL); On-site; USD 25,000 - 41,000; Full time

Job summary

Carle Health in Champaign, IL is seeking an experienced Administrative Assistant to support the Primary Care leadership and department operations. You will manage calendars, arrange meetings, prepare documents, and assist with onboarding and communications across the facility.

Responsibilities include coordinating interviews, handling invoices, and supporting a busy care team. Strong secretarial skills and an Associate’s degree or equivalent experience are required.

Qualifications

• Associate's degree in a related field or equivalent experience.
• Secretarial and administrative support experience.
• Ability to manage multiple calendars and coordinate meetings.

Responsibilities

• Perform basic office management and secretarial duties for department leaders.
• Maintain multiple calendars, schedule meetings, and prepare meeting documents.
• Attend meetings to take minutes and draft routine correspondence.
• Coordinate interviews, vendor visits, and building events as directed.
• Support billing, invoices, and expense reports for primary care and building overhead.

Skills

Calendar management

Meeting scheduling

Vendor coordination

Administrative support

Education

Associate's degree in related field

Job description

Carle Health in Champaign, IL is seeking an experienced Administrative Assistant to support the Primary Care leadership and department operations. You will manage calendars, arrange meetings, prepare documents, and assist with onboarding and communications across the facility.

Responsibilities include coordinating interviews, handling invoices, and supporting a busy care team. Strong secretarial skills and an Associate’s degree or equivalent experience are required.