Healthcare Administrative Assistant: Scheduling & Ops

UBMD Physicians' Group; Buffalo (NY); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

401(k) with match

Paid time off

Job summary

UBMD Obstetrics & Gynecology in Buffalo, NY is seeking an Administrative Assistant to support a busy department and leadership. The role focuses on accurate scheduling, calendar management, and effective communication across teams.

The AA will coordinate faculty activities, assist with appointment and promotion processes, and work with the Residency Program team to uphold UB OBGYN pillars of clinical, administrative, research, and education.

Qualifications

• Bachelor's Degree required.
• Two+ years administrative experience in a university, healthcare, or other complex setting.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Word and Excel.
• Ability to work independently and in a team.

Responsibilities

• Oversee the department's main phone lines, directing calls and taking messages.
• Schedule meetings, take minutes, and manage calendars including clinical schedules.
• Organize and maintain office inventory, stationery, and supplies.
• Handle departmental mail and shipping needs.
• Be the point of contact for faculty.
• Collaborate with the ATC on tasks and projects.
• Assist with faculty appointment/promotion paperwork and annual reviews.
• Onboard faculty and staff including training, accounts setup, and compliance.
• Support Residency Program team and UB OBGYN pillars.

Skills

Communication

Organization

Multitasking

Professionalism

Education

Bachelor's Degree

Tools

Microsoft Word

Excel

Calendar management software

Job description

UBMD Obstetrics & Gynecology in Buffalo, NY is seeking an Administrative Assistant to support a busy department and leadership. The role focuses on accurate scheduling, calendar management, and effective communication across teams.

The AA will coordinate faculty activities, assist with appointment and promotion processes, and work with the Residency Program team to uphold UB OBGYN pillars of clinical, administrative, research, and education.