Administrative Assistant, Orthopaedics

University at Buffalo; Town of Cheektowaga (NY); Hybrid; USD 40,000 - 50,000; Full time

Job summary

The University at Buffalo, Department of Orthopaedics, is recruiting a full-time Administrative Assistant to support the Chairman, Faculty, and Executive Team in Cheektowaga, NY. The role requires an effective communicator who is detail oriented, organized, dependable, and able to multitask with high priority.

Travel to various locations will be required. Responsibilities include managing timecards, tracking faculty performance, preparing monthly reports, maintaining documentation in MedHub, and

Qualifications

• Strong communication and interpersonal skills.
• Must be detail-oriented and well organized.
• Ability to multitask and prioritize in a fast-paced setting.

Responsibilities

• Manage faculty timecards for Chair approval.
• Track academic performance for annual review (publications, invited lectures, etc.).
• Prepare monthly reports on attendance and resident case logs.
• Document Grand Rounds attendance in MedHub weekly.
• Process dossiers and route documents to the Department Chair.
• Update CME and confirm residency/fellowship calendars weekly.

Skills

Communication

Attention to detail

Organization

Multitasking

Prioritization

Education

High School Diploma or equivalent

Job description

The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant. This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required.

Job duties will include, but are not limited to:

• Manage faculty timecards for Chair approval.
• Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.)
• Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs.
• Document Grand Rounds attendance weekly in MedHub.
• Complete Dossiers and submit documents accurately and in a timely manner to Department Chair.
• Update Mobile Med and check for accuracy weekly.
• Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week.
• Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.)
• Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics.
• Update ECV's in January, April, July and October. Confirm completion with Chair and Training Program Administrator.
• Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed.
• Assumes other responsibilities as requested.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

The University at Buffalo is an equal opportunity employer ( EOE ) and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• High School Diploma or equivalent

Preferred Qualifications

• Administrative support in an academic environment
• Experience in healthcare a plus

Driving Requirements

This position will never drive a university owned vehicle.

Salary Range

$40,000 - $50,000

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Job Type

Full-Time

Campus

Erie County Medical Center

Contact Information

Contact's Name

Contact's Pronouns

Contact's Title Human Resources Manager

Contact's Phone [phone]

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].