Healthcare Admin Secretary

Fresenius Medical Care; Washington (District of Columbia); Vor Ort; USD 42.000 - 64.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental and vision insurance

401(k) with company match

Paid time off

Parental leave

Performance-based bonuses

Zusammenfassung

Fresenius Medical Care seeks an organized administrative assistant to perform confidential secretarial duties, manage calendars, screen calls, and prepare correspondence. The role supports several departments and liaises with management and external partners to keep operations running smoothly.

The ideal candidate has 1–2 years’ experience, strong MS Office skills, and a professional, service-oriented approach to front-office tasks.

Qualifikationen

• 1–2 years of related experience.
• Proficient in MS Office and basic business terminology.
• Strong organizational and communication skills.

Aufgaben

• Screen telephone calls, open mail, schedule appointments and maintain calendar.
• Prepare memos, correspondence, agendas, minutes and policy explanations.
• Collect, compile and analyze information for manager reports.
• Assist with travel arrangements and expense reports.
• Interface with management and external customers across departments.
• Support multiple departments or locations as needed.

Kenntnisse

Phone etiquette

Analytical skills

Organizational skills

Ausbildung

High School Diploma

Secretarial training

Tools

Microsoft Office

Jobbeschreibung

PURPOSE AND SCOPE:

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.
• Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
• Sets up and maintains official department filing system, records management, databases.
• Prepares memos, correspondence, agendas, minutes, and policy explanations.
• Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
• Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
• Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external).
• Organizes travel arrangements and completes expense reports.
• Interfaces with a various levels of management across organizations and with external customers.
• May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.
• Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required, some specialized secretarial training preferred.

EXPERIENCE AND REQUIRED SKILLS:

• Minimum 1 - 2 years of related experience.
• Knowledge of business & technical vocabulary.
• Familiar with standard business concepts, practices & procedures within administrative support.
• Able to employ basic reasoning and analytical skills.
• Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
• Proficient in organizational operations & procedures.
• Experience handling incoming phone calls; remains professional at all times; front office etiquette.

BENEFITS:

• The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies. Non-Bonus Eligible Positions: include language below. Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
• Bonus Eligible Positions - include language below. Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.

EEO/AA EMPLOYER:

Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

ADDENDUM:

• Distribution Centers
• Performs financial support, as needed.
• Works with management to complete financial accruals.
• Experience and Required Skills
• Administrative, Human Resources, Finance, Customer Service experience preferred.
• Bilingual (Spanish and English) preferred
• Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
• EOE, disability/veterans