Clinic Administrative Assistant

Fresenius Medical Care; Spokane (WA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off

Parental leave

Performance-based bonuses

Job summary

Fresenius Medical Care is seeking a capable administrative assistant in Spokane, WA to provide comprehensive secretarial support and maintain efficient office operations. The role includes calendar upkeep, travel planning, and coordination of meetings with internal teams and external partners.

The ideal candidate will have 1–2 years of experience, strong MS Office skills, and familiarity with filing systems and records management.

Qualifications

• 1–2 years of related experience.
• Knowledge of business vocabulary and concepts.
• Proficient in Microsoft Office products and database programs.
• Able to employ basic reasoning and analytical skills.
• Experience handling incoming phone calls and front office etiquette.

Responsibilities

• Provide a broad range of secretarial and administrative support.
• Screen calls, open mail, schedule appointments and maintain calendars.
• Set up and maintain official filing system and records management.
• Prepare memos, agendas, minutes and policy explanations.
• Assist with department reporting and form completion.
• Arrange travel and complete expense reports.
• Coordinate internal or external meetings and interfaces with management at various levels.
• Support other departments as needed and participate in special projects.

Skills

Microsoft Office

Calendar management

Records management

Data entry

Front office etiquette

Education

High School Diploma

Secretarial training

Tools

Database programs

Spreadsheets

Job description

PURPOSE AND SCOPE

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.


• Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.


• Sets up and maintains official department filing system, records management, databases.


• Prepares memos, correspondence, agendas, minutes, and policy explanations.


• Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.


• Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.


• Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)


• Organizes travel arrangements and completes expense reports.


• Interfaces with a various levels of management across organizations and with external customers.


• May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.


• Assist with various projects as assigned by direct supervisor.


• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISION

• None

EDUCATION

• High School Diploma required, some specialized secretarial training preferred.

EXPERIENCE AND REQUIRED SKILLS

• Minimum 1 – 2 years of related experience.


• Knowledge of business & technical vocabulary.


• Familiar with standard business concepts, practices & procedures within administrative support.


• Able to employ basic reasoning and analytical skills.


• Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.


• Proficient in organizational operations & procedures.


• Experience handling incoming phone calls; remains professional at all times; front office etiquette.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies.

Rate: $18 - $24

Benefit Overview:

• medical, dental, and vision insurance


• 401(k) with company match


• paid time off


• parental leave


• potential for performance-based bonuses depending on company and individual performance

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.