Administrative Assistant

Talentify; Orlando (FL); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Job summary

Fresenius Medical Care in Orlando, FL is seeking an organized administrative professional to handle confidential clerical tasks, calendar management, travel arrangements, and front-office duties. You will support multiple departments and assist with meeting preparation and record keeping.

The ideal candidate has 1–2 years of related experience, a High School Diploma, and proficiency with Microsoft Office, databases, spreadsheets and presentations.

Qualifications

• High School Diploma required; some specialized secretarial training preferred.
• 1–2 years of related experience.
• Proficient with Microsoft Office, spreadsheets, databases, and presentations.
• Ability to handle confidential information and maintain discretion.
• Strong verbal and written communication; front-office etiquette.

Responsibilities

• Provide broad secretarial and administrative support, including confidential matters.
• Set up and maintain official filing systems and records management.
• Prepare memos, agendas, minutes, and policy explanations.
• Assist in budgeting, invoicing, and departmental reporting.
• Screen calls, open mail, schedule appointments, and manage calendars.
• Coordinate meetings and travel arrangements; prepare expense reports.
• Interface with management and external customers; assist with projects.
• Other duties as assigned.

Skills

Administrative support

Professional communication

Front office etiquette

Analytical skills

Education

High School Diploma

Tools

Microsoft Office

Spreadsheets

Databases

Presentations

Job description

PURPOSE AND SCOPE:

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.
• Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
• Sets up and maintains official department filing system, records management, databases.
• Prepares memos, correspondence, agendas, minutes, and policy explanations.
• Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
• Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
• Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
• Organizes travel arrangements and completes expense reports.
• Interfaces with a various levels of management across organizations and with external customers.
• May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISION:

• None

EDUCATION:

• High School Diploma required, some specialized secretarial training preferred.

EXPERIENCE AND REQUIRED SKILLS:

• Minimum 1 – 2 years of related experience.
• Knowledge of business & technical vocabulary.
• Familiar with standard business concepts, practices & procedures within administrative support.
• Able to employ basic reasoning and analytical skills.
• Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
• Proficient in organizational operations & procedures.
• Experience handling incoming phone calls; remains professional at all times; front office etiquette.

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors