Healthcare Admin & Scheduling Specialist

U.S. Department of Veterans Affairs; Ann Arbor (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

U.S. Department of Veterans Affairs, VA Ann Arbor Healthcare System, is seeking an Administrative Support Assistant in the Medicine Service Administration.

The role requires strong clerical, data entry and coordination skills to support a complex health care delivery system. Responsibilities include maintaining calendars, preparing meeting minutes, processing timekeeping, and liaison duties with staff, patients, and external partners.

Qualifications

• Must have at least 40 words per minute typing speed (listed on resume).
• Thorough grammar, spelling, punctuation; ability to edit documents.
• Strong secretarial skills including records management and meeting minutes.

Responsibilities

• Provide clerical, administrative and technical support for Medicine Service operations.
• Manage electronic calendars, coordinate meetings, and prepare minutes.
• Enter data in VISTA, MAXIMO, and VATAS; support timekeeping and training activities.
• Coordinate travel forms and input data into electronic Travel Manager (Concur).
• Act as liaison within and outside the medical center, including patients and families.

Skills

Typing speed 40 wpm

Secretarial skills

Grammatical editing

Data analysis

Interpersonal coordination

Tools

VISTA

MAXIMO

VATAS

Concur Travel Manager

Job description

U.S. Department of Veterans Affairs, VA Ann Arbor Healthcare System, is seeking an Administrative Support Assistant in the Medicine Service Administration.

The role requires strong clerical, data entry and coordination skills to support a complex health care delivery system. Responsibilities include maintaining calendars, preparing meeting minutes, processing timekeeping, and liaison duties with staff, patients, and external partners.