Healthcare Admin & Billing Coordinator

Novo Health Services, LLC; Louisville (KY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Paid holidays

401(k) match

Health Savings Account

Medical, Dental, Vision

Job summary

NOVO Health Services in Louisville seeks an organized Administration Assistant to support daily administrative and office functions at our facility. You will serve as the on-site presence, handling billing, invoicing, contracting, and customer communications while maintaining office policies and process improvements.

The role requires strong communication, multitasking, and a customer-focused mindset. Travel up to 10% is possible, with opportunities for growth within a values-driven organization.

Qualifications

• High School Diploma or equivalent required; strong work ethic and customer service mindset.
• Excellent written and verbal communication, with empathy and active listening.
• Proven problem-solving ability and budget-conscious prioritization in a fast-paced office.
• Proficiency in Microsoft Office and reporting/process management tools.
• Willingness to travel occasionally (up to 10%).
• Experience with ABS or similar billing systems is a plus.

Responsibilities

• Organize and manage office operations and procedures, including correspondence, filing systems, and supply requisitions.
• Maintain office efficiency through effective systems and equipment procurement.
• Submit and track work orders for damaged or leased office equipment.
• Manage linen processing and billing using ABS system; support invoicing and contracting.
• Coordinate events and community liaison activities for the Louisville facility.
• Review reports, summarize insights, and help leadership identify trends.

Skills

Work ethic

Customer service

Communication

Problem-solving

Budget management

Administrative skills

Microsoft Office

Reporting

Travel up to 10%

Education

High School Diploma or equivalent

Associate degree

Tools

ABS system

RFID tracking

Billing software

Job description

NOVO Health Services in Louisville seeks an organized Administration Assistant to support daily administrative and office functions at our facility. You will serve as the on-site presence, handling billing, invoicing, contracting, and customer communications while maintaining office policies and process improvements.

The role requires strong communication, multitasking, and a customer-focused mindset. Travel up to 10% is possible, with opportunities for growth within a values-driven organization.