Health System Specialist (Associate Group Practice Manager)

U.S. Department of Veterans Affairs; Big Spring (TX); On-site; USD 90,000 - 116,000; Full time

Job summary

U.S. Department of Veterans Affairs' Veterans Health Administration in Texas seeks a Health System Specialist (Associate Group Practice Manager).

The role provides support to the Ambulatory Care Operations Director and Group Practice Manager, focusing on access to care across the facility and CBOCs. You will review policies, lead process-improvement initiatives using LEAN and Six Sigma, integrate data analytics, forecast staffing, and help allocate resources to optimize outpatient services.

Qualifications

• No educational substitution at this grade level.

Responsibilities

• Provides access-related consultative services to review and develop guidance and policies for standardized processes.
• Reviews and evaluates processes to determine effectiveness and efficiency for local proposals.
• Promotes system-wide training plans to optimize local use of ambulatory care services.
• Works with Veteran Experience Officers to evaluate patient and family access concerns.
• Leads data analytics integration and continuous process improvement using LEAN, Six Sigma, and related methodologies.
• Represents Group Practice Management on clinical access issues with internal and external groups.
• Forecasts staffing impact and formulates budget recommendations for outpatient services to optimize access to care.

Skills

LEAN

Six Sigma

Data analytics

Process improvement

Job description

Health System Specialist (Associate Group Practice Manager)

• Department: Department of Veterans Affairs

This position reports to the Ambulatory Care Operations Director (ACOD)/Group Practice Manager (GPM). The primary purpose of this position is to provide assistance and support to the ACOD/GPM and to all ambulatory care services in the facility and related Community Based Outpatient Clinics (CBOCs) as it relates to access to care as applicable.

Key Responsibilities

Major duties include: Provides access related consultative services, working in collaboration with facility Service Lines, to review and develop guidance and policies that will facilitate standardized processes within the facility and applicable CBOCs, etc. Review and provide input on regulations and policies for local interpretation, utilizing local group practice management and communication strategies.

Reviews and evaluates assigned processes and procedures to determine areas of effectiveness, efficiency, and improvement for proposal through local GPM group and supervisor. Promotes established system-wide training plans to optimize local use. Works with Veteran Experience Officers within the local facility to evaluate patient and family concerns regarding the access to services needed. Aligns local processes with planning and policies at higher levels.

Utilizes advanced principles and strategies for access improvement to review and provide recommendations to Clinical Leads, including identifying strategies to reduce backlog. Works with local personnel to integrate data analytics and measures with continuous process improvement utilizing LEAN, Six Sigma, and other improvement methodologies to meet and sustain ambulatory care goals and objectives.

Incorporates process improvement based upon knowledge of VHA's and local organizational philosophy, policies and management principles. Works independently with personnel at the facility, CBOCs, etc., to implement local, national and VISN standards, and reports or addresses administrative process/system issues and other areas of concern.

Assists clinic managers in forecasting the impact of staff changes and developing countermeasures to mitigate the effect of staff shortages on access to care. Works closely with clinic managers to formulate budget recommendations for all outpatient clinical services to allocate all available resources to achieve optimal outcomes in access to care and the Veteran Experience. Provides administrative program advice for ambulatory care clinical support services.

Implements established action plans that will enable clinical grids to accurately reflect supply. Acts as a liaison or point person for communications with persons and/or groups internal or external to the facility, representing Group Practice Management on clinical access issues.

In the absence of the supervisor, may act as a representative of ambulatory care management and the Chief of Staff with appropriate professional groups and administrative staff in an effort to coordinate activities and resolve any problems.

Establishes and maintains good relations with various groups and organizations, including other medical centers, medical societies, medical schools, colleges and universities, accrediting agencies, public health officials and organizations, volunteer work groups, and the community at large. Work Schedule: Monday - Friday, 8:00am - 4:30pm Telework: This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist (Associate Group Practice Manager)/PD99865S Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Requirements & Education

There is no educational substitution at this grade level.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $89508 – $116362/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What is the application deadline?

Applications close on 2026-11-02.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.