Program Assistant

CP01 Chatham University; Eastside (KY); Presencial; USD 35.000 - 39.000; Jornada completa

Descripción de la vacante

Chatham University in Kentucky seeks a Program Assistant – Health Sciences to provide day-to-day administrative support for the Doctor of Physical Therapy Program, coordinating academic and financial operations and serving as a liaison with faculty, students, and clinical partners.

Responsibilities include handling contracts, collecting data, organizing meetings, supporting events, and managing budgets and procurement while maintaining strict confidentiality.

Formación

• Associate degree or 5+ years' administrative experience required.
• Experience managing correspondence, calendars, deadlines, and records.
• Proficiency with Microsoft Office and Zoom for meetings and documentation.

Responsabilidades

• Provide day-to-day administrative support for the program's operations.
• Track and process academic contracts and adjunct faculty.
• Collect and enter program assessment data.
• Prepare student files and academic action letters.
• Assist with program events and meetings including admissions, orientation, scholarships, graduation, licensure, and tasks.
• Handle financial processing: payments, contracts, invoices, and purchase orders; process monthly credit card expenses.
• Maintain university budget procedures; train core faculty on compliance.
• Coordinate procurement of supplies and room reservations for the program.
• Maintain confidentiality and exercise discretion in sensitive matters.

Conocimientos

Communication

Organizational skills

Confidentiality

Emotional intelligence

Educación

Associate degree or equivalent experience

Herramientas

Microsoft Office

Zoom

Descripción del empleo

Program Assistant – Health Sciences

The Program Assistant serves as day-to-day professional administrative support to the academic and financial operations of the Doctor of Physical Therapy Program.

• Frequent communication with faculty, instructors, students, and clinical partners via email and telephone regarding program-related topics.
• Track and process academic contracts, such as independent contractors and adjunct faculty.
• Collect and enter Program assessment data.
• Collect course syllabi as needed for submission to Academic Affairs Solicit agenda items and record minutes for twice-monthly faculty meetings.
• Create student files and prepare academic action letters for graduate students.
• Provide basic administrative support to core faculty and instructors Assist with executing and tracking program events, including, but not limited to, those for admissions, program orientation, program scholarships, graduation, licensure, and other meetings, workshops, and conferences.
• Responsible for the day-to-day financial processing for the Program, including payments, contracts, invoices, and purchase orders, as well as processing monthly credit card expenses.
• Remains current on all University procedures related to budget and financing, including those required by the University Business Office, and serves as focal point for training and compliance with such procedures by core faculty.
• Coordinates and executes procurement of supplies for academic program.
• Coordinates room reservations for Program and CHS needs Handles all administrative tasks associated with site affiliation agreements for the clinical education team.
• Assist with planning for maintenance of facilities and equipment.

• An associate degree or at least 5 years' experience as an administrative assistant in a professional office setting, or a combination of education and experience.
• Experience managing correspondence, organizing calendars, ensuring compliance with deadlines and other procedures.
• Experience with complex procedures and systems for organizing and recording a range of professional and financial records.
• Experience with budget-specific software and related processes; proficiency with Microsoft Office, including Word, Excel, and PowerPoint, as well as Zoom Ability to work independently and coordinate a variety of activities, processes, and events in a fast-paced environment.
• Maintains strict confidentiality to handle sensitive matters using discretion, diplomacy, and good judgment.
• A high degree of emotional intelligence, excellent listening skills, and cultivated patience for collaborative processes.
• Respect for diversity of background, identity, and perspective.
• A positive, solution-oriented attitude around inevitable conflict and disagreement.

Salary Range: $34,600 - $39,000. 35-hour work week. Exact compensation based on candidate skills and experience.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention. Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.