HEALTH RECORD TECHNICIAN I

State of California; Napa (CA); On-site; USD 51,000 - 57,000; Full time

Benefits offered by this job

Free parking

On-site childcare

Free on-site gym

Beautiful hiking/walking/biking trails

Job summary

State of California - Department of State Hospitals in Napa is seeking a Health Record Technician I to support health information management. The role involves billing and coding, data abstracting, chart maintenance, and ensuring accurate health records flow between departments.

The position is permanent and full-time, located in Napa with an in-office telework arrangement. The salary range is $4,571.00 to $5,146.00 per month, with new-to-state candidates hired at the minimum of the

Qualifications

• Experience in health records processing and auditing.
• Proficient with ICD, DSM, CPT coding guidelines.
• Ability to maintain logs and perform audits in health records functions.

Responsibilities

• Abstracting and processing data from health records.
• Enter abstracted data into ADT/PLATO systems.
• Code health records per DSM/ICD/CPT guidelines.
• Maintain logs and perform audits of health records.

Skills

Billing and coding

Data entry

Office clerical

Education

Health Record Technician I

Tools

ADT system

PLATO

Job description

Job Posting: Health Record Technician I

Department of State Hospitals

$4,571.00 - $5,146.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 11/14/2026

Job Description and Duties

The Department of State Hospitals – Napa, Health Information Management Department (HIMD) has multiple permanent full-time, permanent vacancies for Health Record Technician I (HRT I). Under the supervision of the HRT III Supervisor or designee, the HRT I performs a variety of Billing and coding, general office and clerical work in support of the Hospital's Vision, Mission, Goals, and Values. The HRT I is expected to consistently exercise a high degree of self-initiative and independence when performing assigned tasks.

• Abstracting, processing, filing, collating, and auditing data from health records.
• Enter abstracted health record data into the Admissions/Discharge/Transfers (ADT) computer system and PLATO.
• Chart Maintenance: Label, repair and arrange.
• Code health records in accordance with DSM, ICD, and CPT coding guidelines: such as discharge summaries, psychiatric evaluations, ancillary services, treatment planning conferences, physician and psychologist billing services.
• Maintain log of completed work and perform other special audits and reviews related to health records functions.
• Deliver and retrieve health records between patient care areas and HIMD.
• Locate, retrieve and file health records and documentation in all record storage areas.
• Maintain and purge files/documents in all archive areas.
• Process health records for admission, transfer or discharge.
• Maintain assigned filing areas in correct filing order for easy retrieval and access of health records.
• Assemble health records as a unit record; all prior admissions brought forward and filed under the new hospital admission number.
• Deliver and retrieve health records within the hospital and copy health records as assigned.
• Maintain a log of completed work and perform other audits and reviews related to health record functions.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• HEALTH RECORD TECHNICIAN I

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

• Job Code #: JC-537906
• Position #(s): 480-521-1869-021
• Position #(s): 480-521-1869-001
• Working Title: Health Record Technician I
• Classification: HEALTH RECORD TECHNICIAN I
• $4,571.00 - $5,146.00 T
• New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
• # of Positions: 2
• Work Location: Napa County
• Telework: In Office
• Job Type: Permanent, Full Time
• Facility: Department of State Hospitals - Napa

Department Information

Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.

Effective July 1, 2025, state employees are subject to temporary salary reductions in exchange for Personal Leave Program (PLP) accruals.

For additional information please visit https://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113

Department Website: https://www.dsh.ca.gov

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Free parking
• On-site childcare
• Free on-site gym
• Beautiful hiking/walking/biking trails on grounds
• Close to shopping, schools, freeways

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: https://www.dsh.ca.gov

Human Resources Contact:
Sanberd Yang
(000) -
[e-mail]

Hiring Unit Contact:
Donnabel Harmon
(000) -
[e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Office of Human Rights
[phone]
[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.