OFFICE TECHNICIAN (TYPING)

California Department of State Hospitals; California; On-site; USD 43,000 - 54,000; Full time

Job summary

California Department of State Hospitals - Atascadero seeks an Office Technician (Typing) to support the HIMD File Room and Copy Clerk operations. The role involves managing patient records, filing, copying, scanning, and safeguarding confidential health information in a timely and compliant manner.

Based in San Luis Obispo County with in-office work, this 12-month limited term–full-time position reports to the Health Record Technician III in the HIMD.

Responsibilities

• Retrieve and re-file patient records from all File Room areas.
• Retrieve records for patient care and operations as required by law.
• Prepare documents for shipment of medical records to the State Record Center.
• Coordinate movements of records with hospital departments and the State Record Center.
• Scan medical records and save to USB drive or external storage.
• Print copies and burn to DVD-R as required.
• Maintain medical record confidentiality and handle binders weighing up to 15 pounds.

Job description

Working Title

Office Technician (Typing) - HIMD File Room and Copy Clerk

Classification

OFFICE TECHNICIAN (TYPING)

Position Details

Job Code #: JC-537077

Position #(s): 455-521-1139-004

Working Title: Office Technician (Typing) - HIMD File Room and Copy Clerk

Classification: OFFICE TECHNICIAN (TYPING)

$3,829.00 - $4,794.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 1

Work Location: San Luis Obispo County

Telework: In Office

Job Type: 12 Month Limited Term - Full Time

Facility: DSH - Atascadero

Work Week: Monday - Friday

Job Description And Duties

The Office Technician (Typing) will be directed by the Health Record Technician III in the Health Information Management Department (HIMD) at the Department of State Hospitals – Atascadero (ASH). The incumbent will be responsible for the following duties but not limited to:

• Retrieve and re-file patient records from all File Room areas.
• Retrieve records (e.g., overflow records, prior records, and State Record Center) when requested for patient care, healthcare operations, as required by law, or to respond to an authorization to release protected health information.
• Prepare the required documents for the shipment of medical records to the State Record Center and coordinate the movement of such records with other hospital departments and the State Record Center.
• Scan medical records and save to USB drive, disk, and/or external hard drive. Reassemble documents into the same format in which they were received.
• Print copies and/or burn to DVD-R as required.
• Maintain medical record confidentiality.
• Routinely carry/transport medical record binders weighing up to 15 pounds, and climb stairs, in order to retrieve and re-file patient records from all file room areas, including the basement.
• Serve as a coordinator or member on the HIMD Safety Committee, Training Coordinator, and Technology Services Account Manager. [DUTY]Eligibility: To be considered for this career opportunity, applicants must have eligibility by way of one of the following: reachable on a certification list, have transfer eligibility, or have reinstatement eligibility.

It is your responsibility to ensure that you meet the minimum qualifications specified in the examination bulletin/classification specifications.

If you do not have eligibility, you must take the exam. The examination is a separate process from applying for this vacancy.

Department Information

The Department of State Hospitals – Atascadero is a secure public sector hospital providing inpatient forensic services for mentally ill adult males who are court committed throughout the State of California. Located on the central coast of California, the Department of State Hospitals – Atascadero is in the vicinity of destination locations such as San Luis Obispo, Paso Robles and Morro Bay, with easy access to beautiful beaches, serene natural settings and many historical landmarks. We invite you to join our professional and talented workforce.

Department Website: https://www.dsh.ca.gov