Health Program Administrator

HRI Albany Division; United States; Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

Health insurance

Flexible benefit accounts

Paid time off

Tuition support

Retirement benefits

Employee Assistance Program

Job summary

Health Research, Inc. invites applications for a Health Program Administrator (HPA) within the Grants Administration unit to support administrative and fiscal activities for multi‑organization grant awards.

The role coordinates progress reports, budget templates, and narratives; tracks deadlines; manages approvals, carry-forwards, or extensions; and supports personnel actions and contract monitoring. Hybrid work is available.

Qualifications

• Bachelor’s degree in a related field and two years of experience in administration of personnel, fiscal, or other related operational activity.
• OR an Associate degree and four years of such experience.
• OR six years of such experience.
• A Master’s degree may substitute for one year of such experience.

Responsibilities

• The HPA will assist with coordination of administrative and fiscal activities for grant awards involving multiple organizations and programs.
• The HPA will coordinate annual progress reports, review sponsor guidance, develop timelines, budgets, and templates, and compile budget justifications.
• Coordinate tracking of deadlines and sponsor correspondence; maintain budget tracking and monitoring; develop reports and carry forward/extension requests.
• Coordinate personnel recruitments and other personnel actions.
• Facilitate preparation, execution, and monitoring of contractual agreements including work plans and budgets, and ensure compliance.
• Review grant-related financial transactions for completeness, compliance, and accuracy.
• Coordinate and maintain processes for equipment inventory and IRB status; support general office procedures.

Skills

Grant administration

Budget tracking

Contract management

Analytical skills

Communication

Education

Bachelor’s degree + 2 years experience

Associate degree + 4 years experience

Six years of related experience

Master’s degree substitute for 1 year

Job description

Applications to be submitted by September 30, 2026.

Compensation

Grading: P18. Salary: Minimum: $69,764.00 - Maximum: $69,764.00 annually.

Positions with designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department

OPH Office of Public Health.

Job Description: Responsibilities

• The Health Program Administrator (HPA), located under Grants Administration, will assist with the coordination of administrative and fiscal activities for grant awards involving multiple organizations and programs within the Department of Health.
• The HPA will assist with the coordination of annual progress reports; review sponsor guidance; develop timelines, narrative outlines, budget templates, and instructions; contribute to the development of and compile budget justifications; coordinate and compile narratives, work plans and appendices from multiple sources; and will complete required forms.
• The incumbent will coordinate the tracking of deadlines and will coordinate the facilitation of all sponsor correspondence as required by the notice of award; maintain detailed budget tracking and monitoring; perform analyses and develop reports; develop prior approvals, carry forward or extension requests; and coordinate final close out documents.
• The incumbent will coordinate personnel recruitments and other personnel actions.
• The incumbent will facilitate the preparation, execution, and monitoring of contractual agreements. This includes contributing toward the development of work plans and budgets; reviewing documents for compliance and completeness; monitoring progress and expenditures; and providing technical assistance.
• The incumbent will review grant‑related financial transactions for completeness, compliance, and accuracy.
• The HPA will also coordinate and maintain processes for tracking and reporting on equipment inventory and individual initiative Institutional Review Board status as well as coordinating and maintaining general office work methods/procedures and perform other appropriate related duties as needed.

Minimum Qualifications

• Bachelor’s degree in a related field and two years of experience in the administration of personnel, fiscal, or other related operational activity.
• OR an Associate degree in a related field and four years of such experience.
• OR six years of such experience.
• A Master’s degree in a related field may substitute for one year of such experience.

Preferred Qualifications

• Experience developing grant applications.
• Experience managing budgets and/or contracts.
• At least four years of administrative and/or financial experience in a not‑for‑profit corporation or a government organization.

Conditions of Employment

• Grant funded position.
• Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables is required.
• Valid and unrestricted authorization to work in the U.S. is required.
• Visa sponsorship is not available for this position.
• Travel up to 25% of the time will be required.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.
• This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.
• HRI participates in the E‑Verify Program.

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well‑being of the people of NewYork State through innovative partnerships and cutting‑edge public health initiatives. As a dynamic non‑profit organization, HRI plays a crucial role in advancing the strategic goals of the NewYork State Department of Health (DOH), RoswellPark ComprehensiveCancerCenter (RPCCC), and other health‑related entities.

Benefits Package

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from.
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit.
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave.
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities.
• Retirement Benefits - HRI is a participating employer in the NewYork State and Local Retirement System and offers optional enrollment in the NewYork State Deferred Compensation Plan.
• HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses.
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally.
• And so much more!

Work Location Expectations

• At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule.
• Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities.
• If designated as hybrid, you will divide your time between working remotely and reporting onsite.
• Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: NewYork, NewJersey, Connecticut, Massachusetts, or Vermont.

Equal Opportunity / Diversity Statement

As an Equal Opportunity and affirmative action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law.

HRI is committed to fostering an environment that encourages collaboration, innovation, and mutual respect and we strive to ensure every individual feels welcomed and appreciated.

Accommodation Statement for Qualified Individuals with Disability

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.

You can request reasonable accommodations by contacting HRI Human Resources at [e-mail] or [phone].