Health Program Administrator

healthresearch; United States; Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Flexible benefit accounts

Generous paid time off

Tuition support

Retirement benefits

Job summary

Health Research, Inc. is seeking a Health Program Administrator (HPA) to support Grants Administration.

The role coordinates administrative and fiscal activities for grant awards across multiple organizations, tracks budgets, and helps prepare progress reports and narratives. The HPA will develop timelines, budget justifications, and forms, coordinate award closeouts, and assist with procurement and contracts.

Qualifications

• Bachelor's degree in a related field and two years of experience in personnel, fiscal, or related operational activity.
• OR an Associate degree in a related field and four years of such experience; OR six years of such experience.
• A Master's degree in a related field may substitute for one year of such experience.

Responsibilities

• Coordinate administrative and fiscal activities for grant awards involving multiple organizations and programs.
• Develop budgets, timelines, narrative outlines, budget templates, and instructions.
• Prepare, monitor, and report on grant deliverables and expenditures.

Skills

Budget administration

Grant administration

Report coordination

Education

Bachelor's degree in related field

Associate degree in related field

Master's degree substitution for experience

Job description

Applications to be submitted by September 30, 2026

Compensation Grade

P18

Compensation Details

• Minimum: $69,764.00 - Maximum: $69,764.00 Annually
• Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part‑time positions).

Department

(OPH) Office of Public Health

Job Description

Responsibilities The Health Program Administrator (HPA), located under Grants Administration, will assist with the coordination of administrative and fiscal activities for grant awards involving multiple organizations and programs within the Department of Health. The HPA will assist with the coordination of annual progress reports; review sponsor guidance; develop timelines, narrative outlines, budget templates, and instructions; contribute to the development of and compile budget justifications; coordinate and compile narratives, work plans and appendices from multiple sources; and will complete required forms. The incumbent will coordinate the tracking of deadlines and will coordinate the facilitation of all sponsor correspondence as required by the notice of award; maintain detailed budget tracking and monitoring; perform analyses and develop reports; develop prior approvals, carry forward or extension requests; and coordinate final close out documents. The incumbent will coordinate personnel recruitments and other personnel actions. The incumbent will facilitate the preparation, execution, and monitoring of contractual agreements. This includes contribute toward the development of work plans and budgets; reviewing documents for compliance and completeness; monitoring progress and expenditures; and providing technical assistance. The incumbent will review grant‑related financial transactions for completeness, compliance, and accuracy. The HPA will also coordinate and maintain processes for tracking and reporting on equipment inventory and individual initiative Institutional Review Board status as well as coordinating and maintaining general office work methods/procedures and perform other appropriate related duties as needed.

Minimum Qualifications

Bachelor's degree in a related field and two years of experience in the administration of personnel, fiscal, or other related operational activity; OR an Associate degree in a related field and four years of such experience; OR six years of such experience. A Master's degree in a related field may substitute for one year of such experience.

Preferred Qualifications

Experience developing grant applications. Experience managing budgets and/or contracts. At least four years of administrative and/or financial experience in a not‑for‑profit corporation or a government organization.

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 25% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

Corporate Policies

HRI participates in the E‑Verify Program.

Affirmative Action/Equal Opportunity

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

Website

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well‑being of the people of New York State through innovative partnerships and cutting‑edge public health initiatives. As a dynamic non‑profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health‑related entities.

Benefits

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from;
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit;
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave;
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities;
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York Stat