Senior Contract Adminstrator

HRI Albany Division; United States; Hybrid; USD 71,000 - 87,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Flexible benefit accounts

Paid time off

Tuition support

Retirement Benefits

Postretirement Health Benefits Plan

Employee Assistance Program

Job summary

Health Research, Inc. in New York State is seeking a Senior Contract Administrator to manage end-to-end contract processing, from development to execution, including reviewing scopes of work, budgets, and selection criteria.

The role requires a Bachelor’s degree in Accounting/Finance/Business with two years of related experience or an Associate’s with four years. A Master’s may substitute for one year, and the position offers hybrid work and relocation within listed states.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business or a related field and two years of experience in contract coordination, contract administration or closely related experience;
• OR an Associate's degree in a related field and four years of such experience;
• OR six years of such experience.
• A Master’s degree in a related field may substitute for one year of experience.

Responsibilities

• Coordinate all aspects of contract processing, from development to execution including reviewing contract request paperwork including scopes of work, budgets, and selection criteria, ensuring compliance.
• Review and verify changes related to encumbering and disencumbering funding, conduct a secondary review of vouchers for payment, and will validate vendor banking information.
• Help monitor the subcontract shared mailbox, provide technical assistance, and troubleshoot issues.
• Ensure procedures are kept up to date, document processes, and contribute to system process improvements.

Job description

Compensation

Applications to be submitted by September 23, 2026

Compensation Grade: M20

Compensation Details: Minimum: $79,095.00 - Maximum: $79,095.00 Annually

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Responsibilities

• The Senior Contract Administrator will be responsible for the coordination of all aspects of contract processing, from development to execution including reviewing contract request paperwork including scopes of work, budgets, and selection criteria, ensuring compliance.
• The Senior Contract Administrator will review and verify changes related to encumbering and disencumbering funding, conduct a secondary review of vouchers for payment, and will validate vendor banking information.
• The incumbent will help monitor the subcontract shared mailbox, provide technical assistance, and troubleshoot issues.
• The Senior Contract Administrator will also help to ensure procedures are kept up to date, document processes, and will contribute to system process improvements.

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, Business or a related field and two years of experience in contract coordination, contract administration or closely related experience;
• OR an Associate's degree in a related field and four years of such experience;
• OR six years of such experience.
• A Master’s degree in a related field may substitute for one year of experience.

Preferred Qualifications

• At least one year of experience managing the administrative process of contracts and payments.
• Experience working on grant contracts for a state agency and/or non-profit.
• At least one year of experience using financial and/or grants management systems.
• At least two years of experience providing training and technical assistance.
• At least one year of experience drafting/updating procedures and preparing training materials.

Conditions of Employment

• Management/Confidential position.
• Valid and unrestricted authorization to work in the U.S. is required.
• Visa sponsorship is not available for this position.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.
• This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.
• HRI participates in the E-Verify Program.

Benefits

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan.
• HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally
• And so much more!

About Health Research, Inc.

About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

Work Location Expectations

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.

Equal Opportunity and Diversity

As an Equal Opportunity and affirmative action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability, protected veteran status, or any other characteristic protected by law. HRI is committed to fostering an environment that encourages collaboration, innovation, and mutual respect and we strive to ensure every individual feels welcomed and appreciated. We invite you to explore and apply for any open positions that align with your interests.

Disability Accommodation

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting HRI Human Resources at [e-mail] or [phone].