Health Office Secretary (HM)

Community Unit School District 308; Aurora (IL); On-site; USD 18,000 - 25,000; Part time

Job summary

Oswego Community Unit School District 308 is seeking a part-time Health Office Secretary to provide clerical support to the Health Services Team. The role includes handling medical paperwork, data entry in the School Information System, and assisting the Building Nurse with student visits.

The position requires confidentiality, multitasking, and effective communication. Knowledge of Google Sheets/Docs is a plus, and lifting up to 15 pounds may be required.

Qualifications

• Ability to honor confidentiality expectations of the school and nurse's office.
• Ability to multitask in an organized manner with excellent follow-through.
• Ability to communicate effectively both verbally and in writing.
• Ability to lift up to fifteen pounds.
• Professional demeanor at all times.
• Skill in establishing and maintaining relationships with a diverse range of employees, students, and parents.
• Ability to utilize technology to track student information and enter information electronically.
• Ability to organize and maintain confidential student information and records.
• Enjoys interacting with students, families, and school staff.

Responsibilities

• Collect and track medical paperwork for students (physicals, immunizations, exams).
• Enter medical information for each student in the School Information System.
• Create and maintain spreadsheets with student demographics for state reporting.
• Schedule and assist with Vision and Hearing screenings.
• Assist the Building Nurse with student visits and triage.
• Support other non-health office duties as assigned by the principal.
• Maintain a log of student visits to the Health Office.
• Supervise students in the Health Office when needed.
• Answer the Health Office phone and relay messages as directed.
• Prepare and mail letters or forms from the Health Office.
• Assist in other tasks requested by the Building Nurse.

Skills

Confidentiality

Multitasking

Communication

Lifting 15 lbs

Professionalism

Interpersonal skills

Data entry

Tech proficiency

Confidential records

Tools

Google Sheets

Google Docs

Job description

Oswego Community Unit School District 308 is currently seeking a qualified individual to serve as part-time Health Office Secretary.

COMPENSATION: $15.75 Per Hour

BARGAINING UNIT PARTICIPATION: As this is a temporary position, it is exempt from bargaining unit participation.

GENERAL DESCRIPTION

Health Office Secretaries are a valuable member of the Health Services Team. They offer clerical support to Building Nurses to allow focus on exceptional care to our students and staff. While Health Office Secretaries will not provide nursing care to students, some delegated tasks (such as providing a band-aid, determining order in which students need to be seen, or document nurse interactions per nurse direction) may be required.

Duties

• Collecting and tracking all Medical related paperwork for students (physicals, immunization records, dental and vision exams, etc.) including materials related to pandemic response.
• Entering all pertinent medical information for each student in the School Information System.
• Creating and maintaining spreadsheets with student demographics on dental and vision records for state reporting purposes.
• Scheduling and assisting clerically with Vision and Hearing screenings.
• Assisting the Building Nurse with student visits (triage, preparing ice packs, escorting students to and from class and the main office)
• Assist in non-Health Office related tasks in the school as assigned by the principal for other duties as assigned.
• Helps maintain a log of student visits to the Health Office.
• Supervises any students in the Health Office, especially in the event the Building Nurse has to attend to a medical situation elsewhere.
• Answering the Health Office Phone, taking messages, contacting parents per Building Nurse directives.
• Preparing and mailing out any letters or forms from the Health Office
• Assisting the Building Nurse with any other tasks (Non- treatment related) that may be needed.

Qualifications

• Required
  • Ability to honor confidentiality expectations of the school and nurse's office
  • Ability to multitask in a way that is organized and with excellent follow-through
  • Ability to communicate effectively both verbally and in writing.
  • Ability to lift up to fifteen pounds.
  • Ability to conduct themselves in a professional manner at all times.
  • Skill in establishing and maintaining effective relationships with a diverse range of employees, students, and parents.
  • Ability to utilize technology to track student information, and enter information electronically both efficiently and accurately
  • Ability to organize and maintain confidential student information and records.
  • Enjoys interacting with students and their families as well as the school staff
• Preferred
  • Google Suites Knowledge (Google Sheets and Docs- how to open, share, and utilize email, docs, and sheets)
  • Data entry experience
  • Bilingual