Health Information Manager

VIllas at New Brighton; New Brighton (MN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Next-day pay

Free medical insurance

Loan reimbursement

Scholarship opportunities

Paid time off

401(k) with match

Referral bonuses

Career growth opportunities

Job summary

Monarch Healthcare Management is seeking a Health Information Manager to oversee the health information system for residents across our Minnesota facilities. This role ensures accurate records, confidentiality, and regulatory compliance, including HIPAA and state/federal requirements.

The HIM will lead documentation quality, census accuracy, and timely record-keeping during admissions, stay, and discharge while collaborating with leadership on privacy and QAPI efforts.

Qualifications

• Previous experience as a HI Assistant or HUC; training in medical records; experience with coding.
• Knowledge of regulations, survey process, documentation requirements and legal issues.
• Understanding of payment systems including Medicare and Medicaid
• High School graduate or equivalent
• Knowledge of medical terminology
• Long-term care or healthcare experience

Responsibilities

• Health Information Security & HIPAA Compliance: safeguard confidentiality, integrity and security of medical records per HIPAA and regulations.
• Release of Information & Record Retention: manage requests and retain records per standards.
• Census Management & Data Integrity: maintain accurate daily census data and pay status with audit trails.
• Admission & Ongoing Records Management: coordinate admissions, maintain records, audit and monitor orders.
• Discharge Record Completion & Quality Review: oversee discharge documentation and physician completion.
• Department Leadership, QAPI & Collaboration: supervise HI staff, support HIPAA compliance and QAPI initiatives.

Skills

HI/HUC experience

Medical records

Coding experience

Regulations knowledge

Medicare/Medicaid knowledge

High school diploma

Medical terminology

Healthcare experience

Education

High School diploma

Job description

Monarch Healthcare Management Benefits Include:

• UKG Wallet - get paid the next day!

• Free Single Medical Insurance

• Loan reimbursement.

• Scholarship Opportunities

• Paid Time Off – Vacation Time

• 401 (k) with annual contribution match

• Referral bonuses

• Career path to other positions within our growing company!

Health Information Manager

Position Summary

The Health Information Manager (HIM) is responsible for maintaining the integrity of the health information system and medical records for every resident, ensuring they are accurate, systematically organized, complete and readily accessible. The HIM is responsible for the oversight of confidentiality, compliance, privacy and security of the health information system and its contents. Instances where there is only one HI staff, the HIM will complete all necessary HI duties.

Responsibilities

• Health Information Security & HIPAA Compliance
  Safeguard the confidentiality, integrity, and security of medical records through physical, electronic, and administrative protections in compliance with HIPAA and state and federal regulations.

• Release of Information & Record Retention
  Manage release-of-information requests and maintain compliant systems for filing, retention, and destruction of paper and electronic medical records per organizational and regulatory standards.

• Census Management & Data Integrity
  Maintain and communicate accurate daily census data, case mix changes, and pay status updates while ensuring audit trails, current ICD coding, and accurate resident information systems.

• Admission & Ongoing Records Management
  Coordinate resident-centered admissions, initiate and maintain medical records, perform regular audits and coding, manage physician signatures, monitor orders, and ensure timely and accurate documentation during the resident stay.

• Discharge Record Completion & Quality Review
  Oversee discharge documentation by assembling, auditing, tracking, coding, and completing medical records while monitoring deficiencies and ensuring timely physician completion.

• Department Leadership, QAPI & Collaboration
  Supervise Health Information staff as needed, collaborate with leadership on HIPAA compliance and resident rights, support QAPI initiatives, and maintain flexibility to support facility operations.

Qualifications

• Previous experience as a HI Assistant or HUC; training in medical records; experience with coding.

• Knowledge of regulations, survey process, documentation requirements and legal issues.

• Understanding of payment systems including Medicare and Medicaid

• High School graduate or equivalent

• Knowledge of medical terminology

• Long-term care or healthcare experience

About Monarch:

Monarch Healthcare Management is a mission-driven company that is changing the way short-term rehabilitation and long-term care are delivered. Our employees embody our motto, Where CARE and CUSTOMER SERVICE Come Together, by always putting the needs of residents and families first across Monarch's network of 60+ skilled nursing and assisted living facilities in Minnesota.

Partnering with higher research institutes and international tech companies, Monarch has been nationally recognized for its innovation in the care of our residents, making a meaningful impact on their quality of life and interactions.

We value our employees and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, fun perks, career development opportunities, and great benefits.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.