Health Information Manager

Monarch Healthcare Management; Faribault (MN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Next-day pay

Free medical insurance

Loan reimbursement

Scholarships

Paid time off

401(k) match

Referral bonuses

Career path

Job summary

Monarch Healthcare Management is seeking a Health Information Manager to oversee the integrity and privacy of medical records across our Minnesota facilities. You will ensure accurate, organized records, maintain confidentiality, and support compliance with HIPAA and state regulations.

You will supervise HI staff, coordinate releases of information, manage census data, and help with quality reviews and coding audits to maintain data quality and regulatory readiness.

Qualifications

• Previous HI Assistant or HUC experience, training in medical records, and coding experience.
• Knowledge of regulations, survey processes, documentation requirements, and legal issues.
• Understanding of Medicare and Medicaid payment systems.

Responsibilities

• Health Information Security & HIPAA Compliance: Safeguard the confidentiality, integrity, and security of medical records in line with HIPAA and regulations.
• Release of Information & Record Retention: Manage requests and maintain compliant filing, retention, and destruction of records.
• Census Management & Data Integrity: Maintain census data, case mix changes, and pay status with audit trails and current ICD coding.
• Admission & Ongoing Records Management: Coordinate admissions, maintain medical records, perform audits and coding, secure physician signatures, monitor orders.
• Discharge Record Completion & Quality Review: Oversee discharge documentation, track deficiencies, and ensure timely physician completion.
• Department Leadership, QAPI & Collaboration: Supervise HI staff, support HIPAA compliance and QAPI initiatives.

Skills

Medical terminology

HIPAA compliance

Education

High School graduate or equivalent

Job description

Monarch Healthcare Management Benefits Include

• UKG Wallet - get paid the next day!
• Free Single Medical Insurance
• Loan reimbursement.
• Scholarship Opportunities
• Paid Time Off - Vacation Time
• 401 (k) with annual contribution match
• Referral bonuses
• Career path to other positions within our growing company!

Health Information Manager

Position Summary

The Health Information Manager (HIM) is responsible for maintaining the integrity of the health information system and medical records for every resident, ensuring they are accurate, systematically organized, complete and readily accessible. The HIM is responsible for the oversight of confidentiality, compliance, privacy and security of the health information system and its contents. Instances where there is only one HI staff, the HIM will complete all necessary HI duties.

Responsibilities

• Health Information Security & HIPAA Compliance Safeguard the confidentiality, integrity, and security of medical records through physical, electronic, and administrative protections in compliance with HIPAA and state and federal regulations.
• Release of Information & Record Retention Manage release-of-information requests and maintain compliant systems for filing, retention, and destruction of paper and electronic medical records per organizational and regulatory standards.
• Census Management & Data Integrity Maintain and communicate accurate daily census data, case mix changes, and pay status updates while ensuring audit trails, current ICD coding, and accurate resident information systems.
• Admission & Ongoing Records Management Coordinate resident-centered admissions, initiate and maintain medical records, perform regular audits and coding, manage physician signatures, monitor orders, and ensure timely and accurate documentation during the resident stay.
• Discharge Record Completion & Quality Review Oversee discharge documentation by assembling, auditing, tracking, coding, and completing medical records while monitoring deficiencies and ensuring timely physician completion.
• Department Leadership, QAPI & Collaboration Supervise Health Information staff as needed, collaborate with leadership on HIPAA compliance and resident rights, support QAPI initiatives, and maintain flexibility to support facility operations.

Qualifications

• Previous experience as a HI Assistant or HUC; training in medical records; experience with coding.
• Knowledge of regulations, survey process, documentation requirements and legal issues.
• Understanding of payment systems including Medicare and Medicaid
• High School graduate or equivalent
• Knowledge of medical terminology
• Long-term care or healthcare experience

About Monarch

Monarch Healthcare Management is a mission-driven company that is changing the way short-term rehabilitation and long-term care are delivered. Our employees embody our motto, Where CARE and CUSTOMER SERVICE Come Together, by always putting the needs of residents and families first across Monarch's network of 60+ skilled nursing and assisted living facilities in Minnesota.

Partnering with higher research institutes and international tech companies, Monarch has been nationally recognized for its innovation in the care of our residents, making a meaningful impact on their quality of life and interactions.

We value our employees and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, fun perks, career development opportunities, and great benefits.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.