Health Information Management Manager

Memorial Physician Practices; Madison (WI); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health, Dental, Vision benefits

401K benefits

Competitive PTO

Employee Assistance Program

Tuition reimbursement/assistance

Job summary

UW Health Rehabilitation is seeking a Health Information Management (HIM) Manager to oversee operations, ensure the integrity, availability, and confidentiality of medical records, and support physicians with EMR use and timely record completion. You will manage release-of-information processes and ensure compliance with HIPAA and accreditation standards.

A strong emphasis on privacy, training, and department leadership is required.

Qualifications

• RHIT (or eligible) or RHIA (or eligible) or AHIMA coding certification.
• Two (2)+ years of HIM leadership experience preferred, ideally in a hospital setting.

Responsibilities

• Oversee operations of the HIM department ensuring integrity and availability of medical records.
• Assist in planning, directing, and maintaining department workflows and HIPAA/compliance adherence.
• Manage release-of-information processes and ROI within required timeframes.
• Supervise HIM staff, onboarding and ongoing training.
• Support audits, survey readiness, data integrity and privacy/security practices.
• Monitor HIM metrics and drive continuous improvement.
• Ensure documentation and retention practices meet legal and regulatory requirements.

Skills

HIM leadership

HIPAA compliance

EMR proficiency

Communication

Organizational skills

Education

RHIT or RHIA eligible

AHIMA coding certification

Job description

Your experience matters

UW Health Rehabilitation is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As a Health Information Management Manager joining our team, you're embracing a vital mission dedicated to making communities healthier®. Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

Why join us

Fundamental to providing great care is supporting and rewarding our team. In addition to your base compensation, this position also offers:

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees
• Competitive Paid Time Off
• Employee Assistance Program - mental, physical, and financial wellness assistance
• Tuition Reimbursement/Assistance for qualified applicants
• And much more...

What we’re looking for

The Health Information Management (HIM) Manager oversees operations to ensure the integrity, availability, and confidentiality of medical records. Assists with planning, organizing, directing, and maintaining department workflows; supports physicians with electronic medical record (EMR) use and timely record completion; manages release-of-information processes; and ensures compliance with policies, HIPAA, and accreditation standards (e.g., The Joint Commission/JCAHO, CARF).

How you’ll contribute

• Maintain confidentiality of all patient care information and protect patient rights in all HIM activities.
• Assist in planning, organizing, directing, and maintaining the HIM department in accordance with policies, procedures, state/federal regulations, and accreditation standards (HIPAA, JCAHO/TJC, CARF).
• Establish and maintain procedures for collection, abstracting, filing, indexing, and retrieval of medical records.
• Assist staff physicians with EMR navigation and support timely completion of records within required timeframes.
• Serve as a resource to hospital leadership and staff on HIM rules, regulations, and accreditation standards (HIPAA, TJC).
• Supervise HIM employees, including onboarding and ongoing training in HIM functions (if applicable).
• Process discharged records within required timeframes, including assembly, analysis, and abstracting.
• Review and process requests for patient information (ROI) within required timeframes; assist/guide staff handling after-hours requests.
• Partner with Compliance, Quality, and IT to support audits, survey readiness, data integrity, and privacy/security practices.
• Monitor key HIM metrics (e.g., physician delinquency, ROI turnaround) and supports continuous improvement.
• Ensure documentation and retention practices meet legal, regulatory, and organizational requirements.
• Perform other duties as assigned.

Knowledge, Skills & Abilities

• RHIT (or eligible) or RHIA (or eligible) or AHIMA coding certification.
• Two (2)+ years of HIM leadership experience preferred, ideally in a hospital setting.

Skills/Knowledge: HIPAA, TJC/JCAHO, and CARF standards; EMR proficiency; medical record lifecycle management; release-of-information workflows; privacy/security practices; supervisory/teaching ability; strong organization, communication, and follow-through.

Schedule: Day

EEOC Statement

UW Health Rehabilitation is an Equal Opportunity Employer. UW Health Rehabilitation is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.

Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.