Health Information Coordinator

Center for Elders; United States; On-site; USD 32,000 - 47,000; Full time

Job summary

Center for Elders’ Independence is seeking a Health Information Coordinator to manage patient records, ensure HIPAA compliance, and support the interdisciplinary team with accurate, complete health information. Responsibilities include POLST documentation, scanning, auditing, and processing external records for current participants and new enrollees.

The role requires 2+ years in medical records, EHR experience, and strong organizational and communication skills.

Qualifications

• 2+ years in medical records preferred.
• Experience with electronic health records.
• Knowledge of HIPAA compliance standards.
• Excellent Microsoft Office skills.
• Strong organization and interpersonal abilities.

Responsibilities

• Enters and updates data in CEI’s electronic health record, including POLST documentation.
• Scans and files documents to the electronic record promptly.
• Conducts audits to ensure accuracy and completeness of records.
• Identifies and reports documentation deficiencies to team and leadership.
• Obtains outside medical records for current participants and enrollees.
• Monitors clinic fax inbox and ensures timely delivery to providers.
• Responds to requests for access to records and secures approvals as needed.
• Maintains enrollment status in the electronic record and deactivations.
• Prepares records for CMS or other regulatory audits.
• Ensures HIPAA confidentiality and performs duties with discretion.

Skills

HIPAA knowledge

EHR experience

Microsoft Office

Organizational skills

Strong communication

Education

RHIT or RHIA certification

Bachelor’s Degree in Health Information Management

Tools

Electronic Health Records (EHR) systems

Job description

Description

Health Information Coordinator

The Center for Elders’ Independence is a PACE (Program of All-Inclusive Care for the Elderly) organization that uses an interdisciplinary team approach to care planning
and care implementation for the purpose of providing high quality, affordable, integrated
health care services to the elderly, including an Adult Day Health Center, and promoting
autonomy, quality of life and the ability of individuals to live in their communities.

POSITION: The Health Information Coordinator compiles, processes, and manages
health information records by ensuring patient records remain accurate, complete,
current, confidential, and are compliant with federal and state regulations, HIPAA, and
CEI policies and procedures. The Health Information Coordinator works in conjunction
with the interdisciplinary team to ensure complete integrity of patient information.

The hourly pay range for the Health Information Coordinator position at Center for Elders’ Independence is $22.96 to $34.43. Placement within the range is determined based on job-related factors such as relevant experience, skills, abilities, internal equity, and market data, consistent with CEI’s annual compensation review and established compensation practices

Duties and Responsibilities:

• Enters data and makes changes in CEI’s electronic health record, including

documentation of POLST.

• Scans and files documents to electronic record in a timely manner.
• Conducts audits of the records to maintain accuracy and completeness of the

electronic health record, consistent with federal and state regulations, HIPAA,

and CEI policies and procedures.

• Identifies and reports documentation deficiencies to team members and to

leadership to ensure deficiencies are resolved.

• Obtains outside medical records from external providers / other facilities for

current participants including new enrollees’ medical records and enrollment

documents and informs all necessary parties once received; scans documents

into electronic record.

• Monitors clinic fax inbox for any clinical reports, renames reports and ensures

timely delivery to appropriate provider.

• Responds to requests for access to participant medical records from participant

or family, and other outside sources, including obtaining appropriate approvals

for release prior to releasing the records.

• Maintains monthly deactivation lists/enrollment status in electronic record.
• Collaborates to prepare records for CMS or other regulatory agency audit.
• Medical Records Tracking to include filing, storage and retention of active and

closed medical records and health information including recording submission of

medical records to off‑site storage.

• Ensures adherence to HIPAA compliance standards at all times to ensure

confidentiality of participant’s private information.

• Performs other duties as assigned in a positive and helpful manner.

Minimum Qualifications:

• 2+ years’ experience in medical records position preferred.
• Demonstrated ability working in an electronic medical records environment.
• Prefer individuals with one of the following: Registered Health Information
• Technician (RHIT), Registered Health Information Administrator (RHIA), or
• Bachelor’s Degree in Health Information Management.
• Knowledge of HIPAA compliance standards.
• Excellent skills with Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Demonstrated ability to handle confidential information

The above job description is intended to communicate the general function of the
mentioned position and by no means shall be considered an exhaustive or complete
outline of the specific tasks and functions that will be required. CEI reserves the right to
change job descriptions, site assignments, and or work hours as required by the needs
of the program. All employees are expected to perform their duties within their ability as
required by the job and/or as requested by management.

Center for Elders’ Independence is a PACE (Program of All‑Inclusive Care for the Elderly) organization that uses an interdisciplinary team approach to care planning and care implementation for the purpose of providing high quality, affordable, integrated health care services to the elderly, including an Adult Day Health Center, and promoting autonomy, quality of life and the ability of individuals to live in their communities. Unlike other healthcare plans, CEI is not a “fee‑for‑service” plan. It is a “capitation” healthcare plan. CEI is paid a set amount for each person enrolled in our program, whether or not that individual seeks care. We are a growing company that offers stability and continues to thrive.