Health Information Coordinator

Center for Elders' Independence; Oakland (CA); On-site; USD 32,000 - 47,000; Full time

Job summary

Center for Elders’ Independence in Oakland, CA is seeking a Health Information Coordinator to manage health information records, ensure accuracy, confidentiality, and HIPAA/compliance with CEI policies. You will work with the care team to maintain data integrity.

Responsibilities include updating the EHR, handling external records, and supporting audits while protecting patient privacy. A minimum of 2 years in medical records and RHIT/RHIA or HIM degree is preferred.

Qualifications

• 2+ years in medical records or related role.
• Experience with electronic health records (EHR).
• Knowledge of HIPAA and confidentiality requirements.
• Bonus: RHIT/RHIA or HIM degree/certification.

Responsibilities

• Enter and update records in EHR, including POLST.
• Scan and file documents; ensure accuracy and completeness.
• Process outside medical records and coordinate with providers.
• Support CMS/audit readiness and maintain privacy standards.

Skills

HIPAA compliance

Documentation & data entry

Attention to detail

Communication skills

Interpersonal skills

Education

RHIT/RHIA or HIM bachelor’s degree

Tools

Microsoft Office Suite

Job description

Health Information Coordinator

The Center for Elders’ Independence is a PACE (Program of All-Inclusive Care for the Elderly) organization that uses an interdisciplinary team approach to care planning and care implementation for the purpose of providing high quality, affordable, integrated health care services to the elderly, including an Adult Day Health Center, and promoting autonomy, quality of life and the ability of individuals to live in their communities.

POSITION: The Health Information Coordinator compiles, processes, and manages health information records by ensuring patient records remain accurate, complete, current, confidential, and are compliant with federal and state regulations, HIPAA, and CEI policies and procedures. The Health Information Coordinator works in conjunction with the interdisciplinary team to ensure complete integrity of patient information.

The hourly pay range for the Health Information Coordinator position at Center for Elders’ Independence is $22.96 to $3 4 .43 . Placement within the range is determined based on job-related factors such as relevant experience, skills, abilities, internal equity, and market data, consistent with CEI’s annual compensation review and established compensation practices

Duties and Responsibilities:

• Enters data and makes changes in CEI’s electronic health record, including documentation of POLST.
• Scans and files documents to electronic record in a timely manner. Conducts audits of the records to maintain accuracy and completeness of the electronic health record, consistent with federal and state regulations, HIPAA, and CEI policies and procedures.
• Identifies and reports documentation deficiencies to team members and to leadership to ensure deficiencies are resolved.
• Obtains outside medical records from external providers / other facilities for current participants including new enrollees’ medical records and enrollment documents and informs all necessary parties once received; scans documents into electronic record.
• Monitors clinic fax inbox for any clinical reports, renames reports and ensures timely delivery to appropriate provider.
• Responds to requests for access to participant medical records from participant or family, and other outside sources, including obtaining appropriate approvals for release prior to releasing the records.
• Maintains monthly deactivation lists/enrollment status in electronic record.
• Collaborates to prepare records for CMS or other regulatory agency audit.
• Medical Records Tracking to include filing, storage and retention of active and closed medical records and health information including recording submission of medical records to off-site storage.
• Ensures adherence to HIPAA compliance standards at all times to ensure confidentiality of participant’s private information.
• Performs other duties as assigned in a positive and helpful manner.

Minimum Qualifications:

• 2+ years’ experience in medical records position preferred.
• Demonstrated ability working in an electronic medical records environment.
• Prefer individuals with one of the following: Registered Health Information Technician (RHIT), Registered Health Information Administrator (RHIA), or Bachelor’s Degree in Health Information Management.
• Knowledge of HIPAA compliance standards.
• Excellent skills with Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Demonstrated ability to handle confidential information

The above job description is intended to communicate the general function of the mentioned position and by no means shall be considered an exhaustive or complete outline of the specific tasks and functions that will be required. CEI reserves the right to change job descriptions, site assignments, and or work hours as required by the needs of the program. All employees are expected to perform their duties within their ability as required by the job and/or as requested by management.