Health Information Assistant- New Increased Wages

Monarch Healthcare Management; Croix Estates (MN); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

UKG Wallet

Free Medical Insurance

Loan reimbursement

Scholarship opportunities

Paid time off

401(k) match

Referral bonuses

Career path within Monarch

Job summary

Monarch Healthcare Management is seeking a Health Information Assistant (HIA) for a part-time evening shift in Minnesota. The role monitors and completes resident medical records, maintaining accuracy, organization and accessibility within the health information system.

Responsibilities include admissions coordination, chart management, tracking physician orders, scheduling, referrals and transfers, and discharge documentation.

Qualifications

• Must understand medical terminology and healthcare documentation.
• Experience with medical records management and regulatory guidelines.
• Familiarity with transcription of physician orders and charting.

Responsibilities

• Resident-centered admissions coordination and data entry into records system.
• Maintain organized, accurate in-house medical records daily.
• Monitor physician orders and required signatures for timely completion.
• Track labs, schedule appointments, and arrange transportation as needed.
• Prepare referrals, transfers, and discharge documentation with proper transcription.
• Assemble complete medical records during discharge procedures.

Skills

High School diploma

Medical terminology

Long-term care experience

Medical records training

Regulations knowledge

Transcribing orders

Education

High School diploma or equivalent

Job description

Monarch Healthcare Management Benefits Include:

• UKG Wallet - get paid the next day!

• Free Single Medical Insurance

• Loan reimbursement.

• Scholarship Opportunities

• Paid Time Off – Vacation Time

• 401 (k) with annual contribution match

• Referral bonuses

• Career path to other positions within our growing company!

Health Information Assistant (HIA)

• Part-time

Evening shift. Between 20-30 hours/week.

Position Summary

Under the direction of the Health Information Manager, the Health Information Assistant (HIA) is responsible for monitoring and completing medical records for every resident in a way that maintains the integrity of the health information system and ensures their accuracy, organization and accessibility. The HIA also performs nursing station administrative functions that improve the delivery of care to residents.

Responsibilities

• Resident-Centered Admissions Coordination
  Coordinate comprehensive, resident-centered admissions, initiate medical records, prepare labels, complete admission checklists, and accurately enter admission data into the system.

• Medical Record Management & Organization
  Maintain organized, accurate in-house medical records by filing clinical information daily, thinning charts per policy, and ensuring proper chart appearance and order.

• Physician Orders & Documentation Tracking
  Monitor and follow up on physician orders, phone orders, and required signatures to ensure timely completion and compliance.

• Clinical Support & Scheduling
  Track routine labs, schedule resident appointments, arrange transportation, pull charts for physician rounds, transcribe new orders, and enter vitals and intake/output data as required.

• Communication, Referrals & Transfers
  Prepare and process paperwork for referrals, transfers, and care coordination while ensuring accurate transcription of physician and NP orders.

• Discharge & Record Assembly
  Prepare discharge and transfer documentation and assemble complete medical records from nursing stations and overflow files according to established discharge procedures.

Qualifications

• HighSchoolgraduateorequivalent

• Knowledgeofmedicalterminology

• Long-termcareor healthcareexperience

• Previousexperienceasa health officesecretary;trainingin medicalrecords;experiencewithcoding

• Knowledgeof regulations,documentationrequirements andlegalissues

• Previousexperiencetranscribingphysicianorders;knowledgeofmedicationsandmedicalterminology

About Monarch:

Monarch Healthcare Management is a mission-driven company that is changing the way short-term rehabilitation and long-term care are delivered. Our employees embody our motto, Where CARE and CUSTOMER SERVICE Come Together, by always putting the needs of residents and families first across Monarch's network of 60+ skilled nursing and assisted living facilities in Minnesota.

Partnering with higher research institutes and international tech companies, Monarch has been nationally recognized for its innovation in the care of our residents, making a meaningful impact on their quality of life and interactions.

We value our employees and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, fun perks, career development opportunities, and great benefits.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.