Health Information Assistant

Monarch; Columbia Heights (MN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

UKG Wallet - get paid the next day!

Free Single Medical Insurance

Loan reimbursement.

Scholarship Opportunities

Paid Time Off – Vacation Time

401 (k) with annual contribution match

Referral bonuses

Career path to other positions within 

Career path to other positions within

UKG Wallet - get paid the next day!

Job summary

Monarch Healthcare Management is seeking a Health Information Assistant to support medical records integrity and accessibility across our Minnesota facilities. Under the Health Information Manager, you will maintain accurate records and assist nursing stations to improve care delivery.

You will coordinate admissions, manage documentation, track physician orders, schedule routine tasks, and ensure proper transcription and chart organization in a busy long-term care environment.

Qualifications

• High school diploma or equivalent.
• Knowledge of medical terminology.
• Long-term care or healthcare experience.

Responsibilities

• Resident-centered admissions coordination; initiate medical records, prepare labels, enter admission data.
• Medical record management & organization; file clinical information daily, thin charts per policy, ensure proper chart appearance.
• Physician orders & documentation tracking; monitor orders, signatures for timely completion.

Skills

Attention to detail

Organization

Communication

Education

High school diploma or equivalent

Tools

Medical records software

Transcribing orders

Job description

Monarch Healthcare Management Benefits Include:

• UKG Wallet - get paid the next day!
• Free Single Medical Insurance
• Loan reimbursement.
• Scholarship Opportunities
• Paid Time Off – Vacation Time
• 401 (k) with annual contribution match
• Referral bonuses
• Career path to other positions within our growing company!

Health Information Assistant (HIA)

Position Summary

Under the direction of the Health Information Manager, the Health Information Assistant (HIA) is responsible for monitoring and completing medical records for every resident in a way that maintains the integrity of the health information system and ensures their accuracy, organization and accessibility. The HIA also performs nursing station administrative functions that improve the delivery of care to residents.

Responsibilities

• Resident-Centered Admissions Coordination
  Coordinate comprehensive, resident-centered admissions, initiate medical records, prepare labels, complete admission checklists, and accurately enter admission data into the system.
• Medical Record Management & Organization
  Maintain organized, accurate in-house medical records by filing clinical information daily, thinning charts per policy, and ensuring proper chart appearance and order.
• Physician Orders & Documentation Tracking
  Monitor and follow up on physician orders, phone orders, and required signatures to ensure timely completion and compliance.
• Clinical Support & Scheduling
  Track routine labs, schedule resident appointments, arrange transportation, pull charts for physician rounds, transcribe new orders, and enter vitals and intake/output data as required.
• Communication, Referrals & Transfers
  Prepare and process paperwork for referrals, transfers, and care coordination while ensuring accurate transcription of physician and NP orders.
• Discharge & Record Assembly
  Prepare discharge and transfer documentation and assemble complete medical records from nursing stations and overflow files according to established discharge procedures.

Qualifications

• HighSchoolgraduateorequivalent
• Knowledgeofmedicalterminology
• Long-termcareor healthcareexperience

• Previousexperienceasa health officesecretary;trainingin medicalrecords;experiencewithcoding
• Knowledgeof regulations,documentationrequirements andlegalissues
• Previousexperiencetranscribingphysicianorders;knowledgeofmedicationsandmedicalterminology

About Monarch:

Monarch Healthcare Management is a mission-driven company that is changing the way short-term rehabilitation and long-term care are delivered. Our employees embody our motto, Where CARE and CUSTOMER SERVICE Come Together, by always putting the needs of residents and families first across Monarch's network of 60+ skilled nursing and assisted living facilities in Minnesota.

Partnering with higher research institutes and international tech companies, Monarch has been nationally recognized for its innovation in the care of our residents, making a meaningful impact on their quality of life and interactions.

We value our employees and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, fun perks, career development opportunities, and great benefits.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.