Head Start Operations & Data Coordinator

LOUISIANA ENDOWMENT FOR THE HUMANITIES; Louisiana, Natchitoches (MO, LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Louisiana Endowment for the Humanities is seeking an Administrative and Data Coordinator to support Head Start program operations, data management, and compliance. You will collaborate with the Head Start Director and Leadership Team to ensure efficient workflows, accurate reporting, and timely data entry across centers.

Responsibilities include preparing reports, managing procurement and vendor relationships, maintaining data systems, and training staff on data processes.

Qualifications

• Bachelor’s degree preferred; Associate’s degree accepted.
• Minimum 2 years of experience in office administration, operations, or data management.
• Experience in nonprofit or education setting preferred.
• Proven ability to manage vendor relationships, inventory, and reporting processes.

Responsibilities

• Provide administrative support to the Head Start Director, including scheduling, documentation, and communications.
• Collect, organize, and analyze program data; prepare and distribute weekly, monthly, and quarterly reports.
• Support the Head Start Management Team in evaluating outcomes and identifying trends to improve performance and compliance.
• Manage procurement processes,including vendor quotations, purchase orders, and contracts in compliance with fiscal guidelines.
• Maintain operational systems, including recordkeeping, inventory tracking, and supply orders across centers.
• Manage and update the child and family data management system ensuring accuracy and timely data entry.
• Provide training and technical assistance to staff on data systems, recordkeeping protocols, and reporting requirements.
• Oversee technology inventory, maintain user access, and coordinate IT support needs.
• Process and track invoices, reimbursements, and expense reports for accuracy and budget adherence.
• Record and distribute meeting agendas, minutes, and related documentation.
• Maintain confidentiality of all family, staff, and agency data.
• Participate in program self-assessment, monitoring, and quality improvement activities.
• Coordinate with leadership and service area leads on projects, data audits, and compliance documentation.

Skills

Advanced Excel

MS Office Suite

Google Workspace

Data reporting tools

Education

Bachelor’s degree preferred

Associate’s degree accepted

Tools

Database systems

Procurement software

Job description

Louisiana Endowment for the Humanities is seeking an Administrative and Data Coordinator to support Head Start program operations, data management, and compliance. You will collaborate with the Head Start Director and Leadership Team to ensure efficient workflows, accurate reporting, and timely data entry across centers.

Responsibilities include preparing reports, managing procurement and vendor relationships, maintaining data systems, and training staff on data processes.