Head Start Administrative & Data Operations Coordinator

Prime Time Family Reading; Natchitoches (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Louisiana Endowment for the Humanities/Prime Time Family, Inc is seeking an Administrative and Data Coordinator to support Head Start operations, data management, and procurement across centers. The role emphasizes accurate data entry, reporting, and maintaining confidential information while coordinating with leadership for program improvement.

The position requires strong organizational skills, experience in office administration, and proficiency with Excel, MS Office, and Google Workspace.

Qualifications

• Advanced Excel skills and proficiency with MS Office Suite and Google Workspace.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide administrative support to Head Start Director including scheduling and communications.
• Collect, organize, and analyze program data; prepare weekly, monthly, and quarterly reports.
• Support management team in evaluating outcomes and identifying trends to improve performance and compliance.
• Manage vendor quotations, purchase orders, and contracts in line with fiscal guidelines.
• Maintain records, inventory, and supply orders across centers.
• Manage child and family data management system ensuring accuracy and timely data entry.
• Provide training on data systems, recordkeeping, and reporting requirements.
• Oversee technology inventory, user access, and IT coordination.
• Process invoices, reimbursements, and expense reports for budget adherence.
• Record and distribute meeting agendas and minutes; ensure confidentiality of data.
• Participate in self-assessment and quality improvement activities.
• Coordinate with leadership on projects, data audits, and compliance docs.

Skills

Verbal communication

Written communication

Time management

Multitasking

Education

Bachelor’s degree preferred

Associate degree accepted

Tools

Microsoft Excel

MS Office Suite

Google Workspace

Database systems

Job description

Louisiana Endowment for the Humanities/Prime Time Family, Inc is seeking an Administrative and Data Coordinator to support Head Start operations, data management, and procurement across centers. The role emphasizes accurate data entry, reporting, and maintaining confidential information while coordinating with leadership for program improvement.

The position requires strong organizational skills, experience in office administration, and proficiency with Excel, MS Office, and Google Workspace.