Head Payroll Clerk

McKeesport Area School District; McKeesport (Allegheny County); On-site; USD 40,000 - 49,000; Full time

Job summary

McKeesport Area School District is seeking a Head Payroll Clerk to manage payroll processing, payroll taxes, and fringe benefits for the district. The role reports to the Business Manager or designee.

The position is twelve months per year with salary to be established by contract; starting date is immediate and pay is $44,475 annually. Strong accounting, payroll, and Excel skills are required, with experience using payroll software and tax websites for accurate deductions.

Qualifications

• High school graduate with a business background; Associate degree or higher preferred.
• Knowledge of accounting and payroll; ability to apply accounting principles to document accurate information.
• Excellent English spelling, punctuation, and mathematics.
• Good communication skills for professional interaction with staff and administrators.
• Proficiency with computers, including Microsoft Word, payroll software, and advanced Excel.
• Familiarity with office procedures and payroll-related software and tax websites.

Responsibilities

• Performs payrolls including deductions for withholding tax, retirement, Social Security, PA state tax, and other withholdings.
• Prepares and maintains earnings and deduction records; prepares tax forms and reports as required.
• Maintains payroll files for each district employee; enters salary/wage data and prorates for leaves and sabbaticals.
• Verifies and reconciles deductions and payroll reports; monitors authorized payroll changes.
• Distributes checks and wire transfers with remittance advice; maintains 403(b) records.
• Oversees and delegates work to Payroll Clerk(s) and performs other duties as assigned.

Skills

Accounting & payroll

English proficiency

Communication

Excel knowledge

Word & payroll software

Office procedures

Education

Associate degree or higher preferred

Tools

Payroll software

Accounting software

Job description

Starting Date: Immediately

Job Description

Title: Head Payroll Clerk

Reports To: Business Manager or his/her designee.

Job Goal: To provide for an orderly flow of payroll, payroll taxes, and fringe benefit information into the books, journals, records, systems, and files of the Business Office and to ensure that these records are maintained on a current basis.

Terms of Employment: Twelve ( 12) months a year. Salary and work year to be established by the contract between the District and its support personnel.

Evaluation: Performance will be evaluated in accordance with the provisions of the Boa rd's policy on Evaluation of Classi fied Personnel.

Salary:$44,475.00

Qualifications

• High school graduate with a business background. Associate's degree or higher preferred.
• Knowledge of accounting and payroll, and ability to apply accounting principles to document accurate financial information.
• Possesses excellent working knowledge of English, spelling, punctuation, and mathematics.
• Possesses good communication skills that reflect the ability to deal with staff and administrators in a professional and tactful manner.
• Demonstrates a positive ability to interact with all coworkers and supervisors.
• Demonstrates proficiency in the use of a computer, including Microsoft Word, accounting and payroll software, and a high level of Excel knowledge.
• Possesses excellent working knowledge of office procedures and the operation of business office equipment and machines. Demonstrates proficiency navigating various software and tax websites to correctly implement required payroll changes and payments.

Performance Responsibilities

• Performs payrolls, including but not limited to, deductions for withholding tax, retirement, Social Security, PA state tax, annuities, credit union, purchase of service, retirement, delinquent taxes, union dues, hospitalization, eye care, and dental.
• Prepares and maintains all necessary earnings records, deduction records, and similar personnel payment records.
• Prepares retirement, Federal Income Tax withholding, Social Security, PA state tax, wage tax, occupation or local services tax, W-2 forms, unemployment reports, and tax returns on a monthly, quarterly, or annual basis as required.
• Maintains payroll files on each employee of the school district.
• Enters the budgeted salary/wage appropriations, which serve as an overall means of cost control, annually. Prorates annual salary relating to leaves, start dates, and sabbaticals.
• Verifies and reconciles all reports and accompanying payments of deductions.
• Monitors all payroll input for proper authorization by the appropriate Central Staff Administrator.
• Distributes all general fund accounts payable checks and wire transfers with accompanying remittance advices to school district vendors after verifying that the vouchers and wires are complete and reconciled.
• Maintains 403(b) records, payments, and wire transfers.
• Performs various analyses as they relate to the district's payroll system and fringe benefits packages.
• Verifies that all daily, weekly, and monthly filing duties are done on a timely basis.
• Assists in the accumulation of data relative to the construction of the annual budget.
• Ensures that contract records, demographic files, and retirement contributions are reported accurately and in a timely manner to the PA State Employees' Retirement System (PSERS) and VOYA.
• Codes and collects current EIT for submission to the regional collector per the requirements set forth under Act 32.
• Maintains control of payroll supplies and pre-numbered documents of original entry.
• Oversees and distributes work to be done by Payroll Clerk(s).
• Performs, as necessary, such other duties as may be assigned by the Secretary/Business Manager or his/her designee.

Head Payroll Clerk

McKeesport Area School District Central Office - McKeesport, Pennsylvania Open in Google Maps

Job Details

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Dr. Amy Dellapenna , Assistant to the Superintendent
• DISTRICT
• Phone: [phone]
• Email: [e-mail]