Head of Operations

Very Online Agency; New York (NY); On-site; USD 150,000 - 210,000; Full time

Job summary

Very Online Agency in New York City seeks a Head of Operations to build and own the systems that make the company run. You will define meeting cadences, staff projects, onboard clients, and manage contracts and financial processes.

The role requires thinking like a project manager with a finance/contract baseline, ready to design infrastructure for rapid growth and scale across teams.

Qualifications

• Proven ability to design and implement scalable operations
• Experience coordinating cross-functional teams
• Strong understanding of contracts and client onboarding processes
• Ability to build and document repeatable workflows
• Awareness of HR policies and staffing considerations

Responsibilities

• Define meeting cadence and structure to scale operations
• Build systems for internal comms and documentation
• Own pre-production and staffing processes for shoots
• Oversee client onboarding, SOW, contracts, and code declarations
• Document HR policies and onboarding strategies in collaboration with leadership

Skills

Project management

Operations leadership

Contract management

HR policy

Process optimization

Finance basics

Job description

About The Company: In just two years, Very Online Agency has become the fastest growing short form creative agency in NYC. We like to say we bring a Hollywood level of creativity or a social-first perspective to TVC shoots.

Our creative wheelhouse is humor, sports, and clothing for Gen Z and Millennials and our client roster includes Nike, CAVA, Fanatics, Nordstrom, BuzzBallz, Suave, and more. We’ve developed a reputation as one of the leading agencies for episodic social content and are looking to add to our talented roster.

Role Description We're hiring a Head of Operations to build and own the systems that make this company run. This person will define how we run meetings, how projects get staffed, how clients get onboarded, and how information flows internally — while also owning contracts, backend financial systems, and key HR policies. This is a senior operational role for someone who thinks like a project manager, understands the basics of finance and contracts, and wants to build the infrastructure of a fast-growing company from the ground up.

What You'll Do:

Process & Project Management

• Define and own our meeting cadence and structure — what meetings we run, who's in them, and why.
• Build our process for starting and managing Slack channels so internal communication scales cleanly as we grow.
• Own the pre-production meeting process to ensure every shoot starts aligned and organized.
• Determine staffing across projects — who's on what, and ensuring the right people are matched to the right work.
• Build repeatable systems and documentation so processes don't live in any one person's head.

Client & Business Process

• Own the client onboarding process — how we scope engagements, set expectations, and hand off into delivery.
• Build and maintain the system for tracking a client relationship from inquiry through SOW, contract execution, and job code declaration.

People & HR Policy

• Determine and document HR policies
• Ensure policies are applied fairly and consistently across the team.
• Determine employee/ contractor onboarding strategy and policies
• Partner with leadership on staffing decisions to keep the team resourced appropriately as we grow.