Head of Loan Administration

Suntera Fund Services; New Jersey; On-site; USD 120,000 - 180,000; Full time

Job summary

A financial services firm in New Jersey is seeking a Head of Loan Administration to lead the loan administration function. The role involves oversight of loan servicing and credit fund operations, with significant responsibilities including managing a high-performing team, ensuring operational excellence, and liaising with various stakeholders. The ideal candidate has 8-12+ years in fund accounting, proven leadership, and a strong understanding of U.S. GAAP and loan administration processes.

Qualifications

• 8–12+ years in fund accounting with significant exposure to private credit.
• Proven leadership in managing teams.
• Deep familiarity with U.S. GAAP.

Responsibilities

• Lead loan administration function within the fund accounting team.
• Oversee all aspects of loan servicing and reporting.
• Build and manage a high-performing loan administration team.

Skills

Leadership

Loan Administration

Analytical Skills

Stakeholder Management

Process Improvement

Education

Bachelor’s degree in accounting, finance, or related field

CPA/CFA preferred

Tools

Excel

Investran

Opera

Job description

Overview

As the Head of Loan Administration, you will lead the loan administration function within the fund accounting team, overseeing all aspects of loan servicing, credit fund operations, and reporting. You will collaborate with fund accountants, borrower relations, compliance, and portfolio management to ensure accurate, timely delivery of loan-related financials and investor communications. This role is important as it ensures operational excellence and transparency in loan servicing functions — a critical component of investor trust in private credit strategies, and provides leadership in loan workflows, system enhancements, process improvements, and cross-functional alignment.

You will have the opportunity to:

• Build, mentor, and manage a high-performing loan administration team.
• Establish policies, procedures, and controls aligned with industry best-practices and internal SLAs.
• Drive continuous improvements in workflows, systems, and operational efficiency.
• Oversee daily loan accounting operations for private credit and direct lending funds: accruals, paydowns, interest computations, borrowings, and covenant-tracking.
• Maintain borrower schedules, collateral data, and support loan closings and drawdowns.
• Supervise borrower communications: notices, reminders, covenant compliance checks, and collateral monitoring.
• Ensure timely and accurate processing of borrower payments, fee invoicing, and disbursements.
• Reconcile loan activity, cash movements, and investment ledger entries across systems.
• Prepare internal and external loan activity reports, support audit and compliance deliverables.
• Oversee NAV, management fee, waterfall, and partner-reporting in coordination with fund accounting.
• Ensure loan-related entries flow correctly into quarterly and annual financial statements prepared under U.S. GAAP.
• Coordinate with tax, audit, and compliance teams for year-end and regulatory filings.
• Manage expectations and escalations with internal stakeholders (GPs, portfolio teams) and external investors.
• Serve as primary contact for borrower relations and investor queries on loan activity.
• Implement and maintain loan-servicing platforms and accounting tools.
• Identify process bottlenecks and lead enhancement initiatives to improve quality and reduce risk.

Qualifications

You will have previous experience working in private equity, credit fund management, or outsourced fund administration, with direct involvement in systems implementation, process improvement, or integration projects, and the ability to coordinate with auditors, tax advisors, and compliance teams. The following attributes would also be advantageous:

• Bachelor’s degree in accounting, finance, or related field; CPA/CFA preferred.
• 8–12+ years in fund accounting, with significant exposure to private credit or loan administration.
• Proven leadership in managing teams and cross-functional coordination.
• Deep familiarity with U.S. GAAP and credit fund structures, including covenants, interest methodologies, paydowns, and waterfall calculations.
• Experience with loan/vendor servicing platforms and fund accounting systems.
• Strong Excel skills; knowledge of Investran, Opera, or similar fund/accounting software a plus.
• Excellent analytical, problem-solving, and attention to detail.
• Strong communication and stakeholder-management capabilities.
• Ability to manage multiple priorities under tight deadlines.
• Dedicated to conforming to local policies and procedures and to accepted professional standards.
• Dedicated to meeting and exceeding expectations of both internal and external clients, ability to develop mutual relationships with clients and their advisors and can clearly identify and articulate issues and solutions.
• Recognised as a team player, can solve problems quickly and gain the trust and support of others.
• Proficient in written and verbal communication.
• Ability to operate pro-actively in a complex and fast-moving environment, can use own initiative and make decisions within corporate policies.
• Ability to set priorities; work under pressure and meet deadlines.