Head of Accounts Payable - AP Automation & Dynamics 365

Genesee-; Jacksonville (FL); On-site; USD 95,000 - 130,000; Full time

Job summary

Genesee & Wyoming Railroad Services, Inc. in Jacksonville, FL is seeking a Manager of Accounts Payable to lead the AP team, manage invoice processing, and ensure strong internal controls across the disbursement cycle.

The role administers Medius AP Automation and the Dynamics 365 Finance module, drives touchless processing, and partners with Procurement, Treasury, Accounting, and IT to optimize procure-to-pay and working capital.

Qualifications

• Bachelor's degree in accounting, finance, business, or a related field, or equivalent experience.
• Minimum of five years of accounts payable experience, including at least two years in a supervisory or management capacity.
• Experience with Microsoft Dynamics 365, Medius, Microsoft Dynamics GP (Great Plains), or OnBase a plus.
• Hands-on AP automation experience; Medius preferred or similar solutions.
• Strong internal controls over the disbursement cycle and segregation of duties.
• Proven ability to lead and develop a team with performance management.
• Strong analytical skills and advanced Excel usage.
• Excellent written and verbal communication with vendors and stakeholders.
• Familiarity with AI in AP, including AI-assisted coding and automated processing.

Responsibilities

• Manage daily operations of the Accounts Payable function and department, including invoice intake, coding, matching, approval routing, payment runs, and vendor statement reconciliation.
• Serve as the AP business owner for Medius AP Automation and the AP module within Dynamics 365 Finance, including workflow configuration and approvals.
• Drive touchless invoice processing and reduce manual intervention through automation and data hygiene.
• Develop, document, and enforce AP policies and internal controls; ensure SOX-like controls and policy compliance.
• Monitor AP KPIs: invoice cycle time, touchless rate, aging, discount capture, exceptions; investigate trends.
• Coordinate disbursement calendar and payment methods with Treasury to optimize working capital and security.
• Oversee vendor master data governance with Procurement; onboarding controls and fraud prevention.
• Resolve escalated issues with vendors and stakeholders, focusing on root cause.
• Ensure compliance with 1099s, taxes, unclaimed property, and other regulatory requirements.
• Manage relationships with third-party utilities and set up new accounts as needed.
• Recruit, coach, and develop the AP team; set objectives and conduct reviews; provide feedback.
• Collaborate with Transformation Manager and IT on system upgrades and process improvements.

Skills

Accounts payable

D365 Finance

Medius AP Automation

Internal controls

Team leadership

Advanced Excel

Vendor relations

AI in AP

Process automation

Education

Bachelor's degree in accounting/finance

Equivalent experience

Tools

Microsoft Dynamics 365

Medius AP Automation

Microsoft Dynamics GP

OnBase

Job description

Genesee & Wyoming Railroad Services, Inc. in Jacksonville, FL is seeking a Manager of Accounts Payable to lead the AP team, manage invoice processing, and ensure strong internal controls across the disbursement cycle.

The role administers Medius AP Automation and the Dynamics 365 Finance module, drives touchless processing, and partners with Procurement, Treasury, Accounting, and IT to optimize procure-to-pay and working capital.