HCM Payroll Implementation Specialist

AllianceHCM; The Woodlands (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Employer-paid insurance

401(k) with match

Competitive compensation

Performance-based incentives

Professional development

Job summary

AllianceHCM is seeking a Payroll Implementation Specialist in the United States to lead onboarding and implementation from discovery to go-live. You will coordinate schedules, data migrations, and client communications while ensuring data accuracy and timely go-live.

The role requires hands-on experience with payroll processing and data conversion, strong Excel proficiency, and the ability to manage multiple client projects with excellent problem-solving and communication skills.

Qualifications

• 2+ years of experience in HCM/HRIS implementation or payroll onboarding.
• Hands-on payroll processing or data conversion experience.
• Experience coordinating projects and validating data accuracy.
• Proficiency in Microsoft Excel.

Responsibilities

• Lead client implementations from discovery through go-live.
• Coordinate project schedules, milestones, documentation, and client communications.
• Import, balance, and reconcile employee data, historical wages, payroll taxes, and banking information.
• Configure and validate payroll frequencies, earning codes, deductions, garnishments, benefits, PTO, and timekeeping.
• Conduct quality assurance checks and resolve payroll discrepancies before the first live payroll.
• Partner with Sales, Application Support, Product Development, Payroll Operations, and Client Services to resolve implementation issues.
• Train clients on system functionality and ensure a smooth handoff to ongoing support.
• Identify opportunities to improve implementation processes, data accuracy, and client onboarding efficiency.

Skills

Payroll data conversion

Excel proficiency

Project coordination

Analytical skills

Communication skills

Education

Bachelor's degree or equivalent

Tools

SQL Server

APIs

System integrations

Microsoft Excel

Job description

The Payroll Implementation Specialist leads the onboarding and implementation of new AllianceHCM clients, from accurate system configuration and payroll data conversion through a smooth transition to live processing. This role brings together project management, client communication, HCM system implementation, and hands-on payroll expertise to deliver accurate, on-time implementations that set clients up for long-term success.

What You’ll Do

• Manage client implementations from initial discovery through configuration, data migration, testing, and go-live.
• Coordinate project schedules, milestones, documentation, and communication with clients and internal teams.
• Convert, import, balance, and reconcile employee data, historical wages, payroll taxes, and banking information.
• Configure and validate payroll frequencies, earning codes, deductions, garnishments, benefits, PTO, and timekeeping.
• Conduct quality assurance checks and resolve payroll discrepancies before the first live payroll.
• Partner with Sales, Application Support, Product Development, Payroll Operations, and Client Services to resolve implementation issues.
• Train clients on system functionality and ensure a smooth handoff to ongoing support.
• Identify opportunities to improve implementation processes, data accuracy, and client onboarding efficiency.

What You Bring

• 2+ years of experience in HCM/HRIS implementation, SaaS onboarding, payroll implementation, or a related field.
• Hands-on experience with payroll processing, payroll data conversion, reconciliation, or system configuration.
• Experience coordinating projects, managing implementation timelines, and validating data accuracy.
• Proficiency in Microsoft Excel.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities while building positive client relationships.

Nice to Have

• Bachelor's degree or equivalent combination of education and experience.
• Experience with HCM, HRIS, payroll, timekeeping, or benefits administration systems.
• Knowledge of payroll tax setup, historical wage balances, and payroll compliance.
• Familiarity with APIs, system integrations, or SQL Server.

Why Join AllianceHCM?

• 100% employer-paid medical, dental, vision, life, and long-term disability insurance.
• 401(k) with employer match.
• Competitive compensation based on qualifications and experience.
• Additional earning potential through variable compensation.
• Professional development opportunities, rewards and recognition programs, and a collaborative team environment.