Hardware Asset Management Specialist

Apex Systems; Fort Worth (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Apex Systems is seeking a detail‑oriented Hardware Asset Management (HAM) Specialist to support tracking, inventory, and lifecycle management of IT hardware assets across the organization. The role emphasizes accurate data entry, physical audits, and collaboration with IT and Asset Management teams.

Responsibilities include maintaining asset records in Asset Panda or similar systems, conducting routine counts, and assisting with deployment, relocation, storage, and retirement of equipment.

Qualifications

• Experience with inventory management, asset management, or related admin roles.
• Strong attention to detail and ability to perform repetitive work accurately.
• Basic understanding of inventory control and asset tracking concepts.
• Proficient data entry and record-keeping.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to lift, move computer equipment and related hardware.

Responsibilities

• Maintain accurate asset records through data entry and updates within the organization's asset management system (Asset Panda or similar asset tracking tools).
• Conduct physical inventory audits of IT hardware including laptops, desktops, monitors, peripherals, and other equipment.
• Assist with receiving, organizing, moving, and tracking hardware assets across facilities.
• Verify asset information and ensure records remain accurate and up to date.
• Support asset lifecycle processes including deployment, relocation, storage, and retirement of equipment.
• Perform routine inventory counts and reconciliations.
• Generate and maintain inventory documentation, reports, and logs.
• Collaborate with IT and Asset Management teams to ensure compliance with inventory management procedures.
• Follow established asset management policies and best practices.

Skills

Inventory management

Data entry

Microsoft Excel

Microsoft Word

Microsoft Outlook

Tools

Asset Panda

Job description

Hardware Asset Management (HAM) Specialist

Job#: 3055052

Position Overview

Our client is seeking a Hardware Asset Management (HAM) Specialist to support the tracking, inventory, and lifecycle management of IT hardware assets throughout the organization. This role is ideal for candidates who are highly organized, detail-oriented, and comfortable performing repetitive inventory-related tasks while maintaining a high level of accuracy.

Key Responsibilities

• Maintain accurate asset records through data entry and updates within the organization's asset management system (Asset Panda or similar asset tracking tools).


• Conduct physical inventory audits of IT hardware including laptops, desktops, monitors, peripherals, and other equipment.


• Assist with receiving, organizing, moving, and tracking hardware assets across facilities.


• Verify asset information and ensure records remain accurate and up to date.


• Support asset lifecycle processes including deployment, relocation, storage, and retirement of equipment.


• Perform routine inventory counts and reconciliations.


• Generate and maintain inventory documentation, reports, and logs.


• Collaborate with IT and Asset Management teams to ensure compliance with inventory management procedures.


• Follow established asset management policies and best practices.

Required Qualifications

• Experience with inventory management, asset management, warehouse operations, logistics, or related administrative support functions.


• Strong attention to detail and ability to perform repetitive, process-driven work with accuracy.


• Basic understanding of inventory control and asset tracking concepts.


• Experience with data entry and maintaining accurate records.


• Proficiency with Microsoft Office Suite, including:




• Microsoft Excel


• Microsoft Word


• Microsoft Outlook




• Ability to lift, move, and transport computer equipment and related hardware as needed.


• Strong organizational skills and a positive, team-oriented attitude.


• Willingness to learn new systems and processes.

Preferred Qualifications

• Experience using Asset Panda or another asset management platform.


• Previous IT asset management or hardware inventory experience.


• Military veteran experience.


• Experience working in municipal, city, county, state, or other public-sector environments.


• Familiarity with IT hardware lifecycle management processes.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.