Hands-On Bookkeeper & Office Admin — Family-Owned

PMC Works; Flint (MI); On-site; USD 42,000 - 52,000; Full time

Job summary

PMC Works in Flint, MI seeks an experienced Accounting & Office Administrator to support daily office operations, bookkeeping and accounting functions. This hands-on role focuses on accuracy and contributing to a close-knit, growing team.

You will handle AP/AR, invoicing, payroll coordination with the CPA, and project cost tracking in a family-owned commercial/industrial electrical services environment.

Qualifications

• Associate degree in accounting, finance, or a related field is required.
• Previous bookkeeping and accounting experience is required.
• Experience with accounts payable, accounts receivable, invoicing, and payroll.
• Knowledge of journal entries, job costing, and general ledger balances.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and OneNote).
• Strong attention to detail, organization, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize tasks, and meet monthly deadlines.
• Current notary license or willingness to obtain one.

Responsibilities

• Process accounts payable and manage monthly vendor payments.
• Reconcile vendor invoices with monthly statements.
• Prepare weekly customer invoices for service, residential, and project work.
• Process customer payments via credit card, check, and ACH.
• Enter purchase orders, pick tickets, receipts, and expenses into accounting software.
• Maintain accurate job folders and track project-related expenses.
• Assist with job costing and monitor overbillings and underbillings.
• Prepare monthly journal entries and maintain accurate account balances.
• Process internal payroll in coordination with the company's CPA firm.
• Prepare and maintain project documentation, including AIA billing forms, lien waivers, and sworn statements.
• Answer and direct incoming phone calls.
• Maintain organized electronic and hard-copy files.
• Collect and maintain subcontractor W-9 forms and certificates of insurance.
• File receipts, expenses, and supporting documentation.
• Make copies and assist with general office tasks.
• Provide administrative support to the team and perform other duties as assigned.

Skills

Communication skills

Time management

Independent working

Customer service

Education

Associate degree in accounting, finance, or related field

Tools

Microsoft Office: Word, Excel, Outlook, OneNote

Job description

PMC Works in Flint, MI seeks an experienced Accounting & Office Administrator to support daily office operations, bookkeeping and accounting functions. This hands-on role focuses on accuracy and contributing to a close-knit, growing team.

You will handle AP/AR, invoicing, payroll coordination with the CPA, and project cost tracking in a family-owned commercial/industrial electrical services environment.