H.R. Specialist -Primary H.R./Backup Payroll

Castle Rock School District 401; Castle Rock (WA); On-site; USD 48,000 - 55,000; Full time

Job summary

Applitrack is seeking an H.R. Specialist to support Castle Rock School District in hiring, onboarding, and personnel records management. The role covers benefits, leave, and employment procedures, with close collaboration with payroll and district administrators.

The position requires strong communication, confidentiality, and experience with Skyward/RDS software; a high school diploma is required with college degree preferred.

Qualifications

• High school diploma or equivalent; college degree preferred.
• Experience with Skyward/RDS software in public school setting (2+ years preferred).
• Strong computer skills and 10-key proficiency.
• Detail-oriented and able to manage confidential information ethically.
• Good communication and interpersonal skills with staff and the public.
• Ability to follow district and state requirements and policies.

Responsibilities

• Recruitment and job postings; onboarding and new-hire processing.
• Salary placement, contracts and assignments; leave administration.
• HR reporting, background checks, fingerprinting, and certifications tracking.
• Maintain personnel records and HR data in Skyward/Qmlativ systems.
• Assist with FMLA/PFML coordination and retirement coordination.
• Payroll backup: review inputs, process payroll changes, and year-end tasks.

Skills

Computer skills

10-key proficiency

Detail-oriented

Confidential handling

Communication

Education

High school diploma or equivalent

College degree preferred

Tools

Skyward

RDS

Qmlativ/Skyward

Job description

H.R. Specialist -Primary H.R./Backup Payroll JobID: 1830

Location

Castle Rock School District

Position Type

Non-Represented Staff

Position summary

The HR Specialist supports the district's hiring and employment processes for certificated and classified staff. This position helps applicants, employees, and supervisors navigate recruitment, onboarding, personnel records, benefits, leave, and employment procedures. The specialist handles sensitive information with discretion and works closely with payroll and district administrators.

Position will remain OPEN UNTIL FILLED.

Requirements

• High school diploma or equivalent with college degree preference.
• Successful experience in a public school/human resource setting using Skyward/RDS software; for a period of two years strongly preferred.
• Demonstrated high level of computer skills and 10-key proficiency.
• Demonstrated ability to be highly detail-oriented.
• Ability to perform duties in accordance with all district and state requirements and policies.
• Demonstrated ability to handle confidential matters in an ethical manner.
• Must possess strong communication and interpersonal skills to work effectively with staff and the public.

Primary HR Responsibilities

• Recruitment and job postings
• New-hire processing and onboarding
• Employment changes
• Salary placement
• Contracts and assignments
• CBA interpretation
• Leave administration
• HR Budget
• FMLA/PFML coordination
• DRS/retirement coordination
• Evaluations and evaluation tracking
• Certification tracking
• Seniority lists
• S-275 reporting
• Required HR reporting
• Background checks and fingerprinting
• Employment verification
• Qmlativ/Skyward employee and HR updates
• Frontline/Absence Management administration

Payroll Backup Responsibilities

• Review Payroll inputs
• Enter and verify personnel/payroll changes
• Payroll processing
• Salary changes and assignments
• Leave/payroll reconciliation
• DRS reporting
• Year-end payroll/W-2 processing
• Qmlativ/Skyward updates
• Serve as payroll backup during absences and payroll deadlines

Salary and Contract

$35.05-$40.15

Contract Days

260

The Castle Rock School District #401 does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, immigration or citizenship status, the presence of any sensory, mental, or physical disability, neurodivergence or the use of a trained dog guide or service animal by a person with a disability; and provides equal access to the Boy Scouts and other designated groups listed in Title 36 of the United States Code.

The following employees have been designated to handle questions, complaints or inquiries regarding our non-discrimination policies:

• Bryan Keatley, Director of Operations, Title IX Coordinator (600 Huntington Ave. S., Castle Rock, WA. 98674; 360-501-2940; email [e-mail] )
• Jeanne Foster, Director of Student Services, Section 504 & ADA Coordinator (600 Huntington Ave. S., Castle Rock, WA. 98674; 360-501-2940; email [e-mail] )
• Bryan Keatley, Civil Rights Compliance Coordinator (600 Huntington Ave. S., Castle Rock, WA. 98674; 360-501-2940; email [e-mail] )