HR Specialist

Wastateshrm; Mead (WA); On-site; USD 52,000 - 76,000; Full time

Job summary

This district HR department seeks an HR Specialist to manage HRIS, records, and changes, ensuring compliance with policies, laws, and collective bargaining agreements. The role involves processing new hires, updates, schedules, and security roles across systems.

You will audit data, assist with enrollment processes, and answer inquiries while maintaining confidential files and supporting staff and administrators in day-to-day HR tasks.

Qualifications

• AA Degree or equivalent education/work experience.
• High attention to detail and ability to meet deadlines.
• Proficient with computers, MS Office, and web-based programs.
• Identify routine problems and implement corrective actions.
• Prioritize work and multi-task effectively.
• Maintain confidentiality and teamwork in a fast-paced environment.
• Strong written communication and customer service skills.

Responsibilities

• Process new employees and changes, auditing position information.
• Enter and update employee data in HRIS and timekeeping systems.
• Review transportation schedules and ensure accuracy.
• Assign and manage security roles in personnel systems.
• Maintain employee profiles and oversee online training.
• Audit data in HRIS for accuracy and consistency.
• Support annual enrollment and HR policy inquiries.
• Maintain confidential personnel files and respond to inquiries.
• Assist with cross-training and departmental improvements.

Skills

Attention to detail

Time management

Written communication

Confidentiality

Team collaboration

Customer service mindset

Organizational skills

Education

AA Degree or equivalent

Tools

MS Office

Job description

JOB DESCRIPTION:

Position is responsible for a broad range of professional and technical human resource functions to include responsibilities for HRIS management, identifying and processing assignment changes, maintaining files and records, and any other projects or duties as needed within the department. HR Specialists ensure compliance with a wide variety of personnel policies and procedures, laws, board policies, administrative rules, and collective bargaining agreements.

RESPONSIBILITIES:

• Process new employees, substitutes and changes to existing employees to include auditing information received from the buildings to validate position information, including shift hours and appropriate dates.
• Enter and update employee information and schedules into the HRIS, absence and timekeeping systems.
• Annually review and update transportation department schedules.
• Ensure security roles are appropriately set up for employees as needed in the employee recordkeeping system.
• Manage employee profiles including initial set up and position changes in the online training system.
• Manage the absence & timekeeping system calendar, security roles and workflows.
• Enter and audit data in HRIS systems and other systems for accuracy and consistency.
• Process and submit DSHS new hire reports as required by law.
• Review policies and procedures pertaining to HR functions; determine actions to be taken and advise supervisors, employees, and the public on what actions must be taken under appropriate circumstances; may also function in an informational role in areas of general HR laws, process and contract questions or standard processes and procedures.
• Assist in collecting, validating, and tracking educational or certification requirements for certificated positions including tracking and updating CTE timecards.
• Assist in tracking and documenting certificated evaluations.
• Maintain updated certification requirement on district website.
• Address and resolve employee and management inquiries.
• Update and maintain confidential personnel files to document personnel actions and assist with other filing as needed.
• Examine personnel files to answer inquiries; provide information from files to authorized persons.
• Provide support to all staff and administrators related to human resources tasks.
• Follow district policies and state and federal law requirements in all aspects of HR.
• Train secretaries, administrators, and others in the district on the timecard system
• Assist and cross-train with other employees in the department.
• Actively participate in problem-solving activities with co-workers to create departmental efficiencies.
• Assist with the Annual Open Enrollment Process.
• Maintain processes & procedures pertaining to the Specialist role.
• Perform other duties as assigned.

QUALIFICATIONS:

• AA Degree or equivalent education and/or work experience.
• High level of attention to detail, initiative and the ability to complete work in an accurate and timely manner.
• Proficient with variety of computer applications including Microsoft Office, and other web-based programs.
• Ability to identify routine problems and propose feasible solutions, make improvements or take corrective action.
• Ability to prioritize work and multi-task effectively.
• Strong organizational skills and the ability to work well under pressure and to meet deadlines.
• Ability to communicate information and ideas in writing so others will understand.
• Ability to maintain a high level of confidentiality.
• Must be team oriented but also able to work independently.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Knowledge of principles and processes for providing customer and personal services and demonstrated ability to work in a positive manner with staff and patrons.
• Demonstrated ability to effectively prioritize workload and work under pressure in an environment with multiple, simultaneous tasks.
• Knowledge of state and federal HR laws preferred.